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About the Role
The Admissions Building Coordinator supports the 3535 facility and the Admissions Visitor Center, acting as the primary contact for facilities, security, and safety protocols. This role is crucial for maintaining operational efficiency and supporting event logistics within the Admissions department.
Responsibilities
- Serve as the primary contact for all facilities questions and needs.
- Act as the primary liaison between FRES and 3535 Building management for facilities issues.
- Be the secondary contact for the Admissions Visitor Center regarding facilities matters.
- Manage security and safety protocols, liaising with Public Safety and building security teams.
- Maintain all AV systems and act as the primary contact with AV vendors.
- Coordinate furniture movement and procurement within Admissions Facilities.
- Maintain stock of office and kitchen supplies.
- Assist with the distribution of larger shipments and organization of storage spaces.
- Support events from a physical space perspective in the Admissions Visit Center.
- Aid in event-related movement of assets and materials.
- Process documents for Applicant Care during high-volume periods.
- Assist with onboarding activities.
- Work as part of a team to achieve institutional goals in student enrollment.
- Foster intentional access and collective care.
- Engage with admissions team members and campus partners.
Requirements
- High School Graduate/GED required.
- 2 to 3 years of experience or equivalent combination of education and experience is required.
- A Cover Letter and Resume/CV are required for consideration.
- Background checks may be required after a conditional job offer.
Skills
- Facilities management
- Security and safety protocols
- AV system maintenance
- Supply management
- Document processing
- Onboarding/offboarding support
Location
- Philadelphia, Pennsylvania
Work Type
- On-campus presence required 4 days per week
Experience Level
- 2-3 years of experience
Education Level
- High School Graduate/GED
Salary/Compensations
- $19.32 - $24.04 Hourly Rate
Benefits
- Excellent healthcare benefits
- Tuition benefits for employees and their families
- Generous retirement benefits
- Wide variety of professional development opportunities
- Supportive work and family benefits
- Wealth of health and wellness programs and resources
- Health, Life, and Flexible Spending Accounts
- Tuition assistance for employees, spouses, and dependent children
- Retirement plans (Basic, Matching, Supplemental) with TIAA and Vanguard
- Substantial time away from work
- Long-Term Care Insurance
- Wellness and Work-life Resources
- Professional and Personal Development resources
- Access to University resources, cultural, and recreational activities
- Discounts and special services (arts, entertainment, transportation, mortgages, etc.)
- Flexible Work Hours
- Penn Home Ownership Services (forgivable loan)
- Adoption Assistance
About the Company
- The University of Pennsylvania is the largest private employer in Philadelphia, a world-renowned leader in education, research, and innovation.
- It is a historic, Ivy League school consistently ranking among the top 10 universities.
- Penn has 12 highly-regarded schools with a distinctive interdisciplinary approach.
- Penn has been recognized as one of America’s Best Large Employers by Forbes in 2023.
- The University offers a unique working environment within the city of Philadelphia on a beautiful urban campus.
Equal Opportunity
- The University of Pennsylvania is an equal opportunity employer.
- Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.