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About the Role
Garan is seeking a Production Coordinator to manage fabric planning and procurement for apparel production. This role calculates, places, monitors, and adjusts fabric orders to ensure each production order has the correct quantity of every required fabric component, balancing materials against changing garment quantities, production openings, inventory, supplier lead times, and customer delivery requirements. The coordinator collaborates with suppliers, sourcing partners, manufacturing facilities, and internal teams to mitigate risks and maintain production schedules.
Responsibilities
- Calculate fabric requirements by style, color, size range, production order, and manufacturing facility using approved garment consumption.
- Identify and plan every textile component required for each garment, including all fabrics and novelty trims.
- Balance and adjust purchases of individual fabric components to prevent shortages from halting production.
- Apply approved allowances for waste, shrinkage, cutting loss, yield, testing, and other production needs.
- Compare fabric availability with current garment quantities to determine complete garment production capacity.
- Recalculate requirements based on changes in garment quantities, size distributions, consumption, fabric widths, yields, delivery schedules, and actual production consumption figures.
- Maintain a time-and-action calendar for fabric commitments, production openings, ex-mill dates, transit times, factory receipt dates, and finished-goods delivery requirements.
- Work backward from production and customer delivery dates to establish fabric order, confirmation, and shipment timelines.
- Develop and maintain an ordering cadence for programs with phased, recurring, or changing production openings.
- Monitor long-lead-time materials sourced from Asia and proactively escalate risks.
- Coordinate material allocations and shipment timing to ensure timely fabric delivery to manufacturing facilities.
- Create, issue, revise, increase, reduce, and cancel fabric purchase orders as production requirements change.
- Confirm fabric specifications, quantities, colors, prices, units of measure, delivery dates, shipping terms, and factory destinations before releasing orders.
- Coordinate with suppliers and mills to secure written order confirmations and realistic delivery schedules.
- Maintain accurate records of original order quantities, revisions, supplier confirmations, open balances, shipments, receipts, discrepancies, and communications.
- Reconcile quantities ordered, shipped, received, allocated, and consumed, and resolve discrepancies promptly.
- Evaluate projected shortages and excess-material exposure before recommending order adjustments.
- Track fabric inventory, open orders, allocations, and usage by style, color, supplier, and production facility.
- Monitor actual consumption against planned consumption and investigate significant variances.
- Maintain accurate fabric purchasing, cost, consumption, inventory, and supplier-performance data.
- Prepare regular reports on fabric status, production coverage, shortages, excess exposure, late materials, and required actions.
- Analyze trends and recommend opportunities to reduce waste, excess inventory, expedited freight, and avoidable production delays.
- Maintain an exception report for late materials, projected shortages, excess inventory, unconfirmed orders, and materials at risk.
- Prioritize follow-up based on production-opening dates and potential customer-delivery impact.
- Proactively address fabric shortages, quality concerns, supplier delays, shipment discrepancies, and consumption changes.
- Develop recovery plans with suppliers, factories, Production, and Logistics, and communicate risks and recommended actions to management.
- Serve as a primary fabric-planning contact for Central American manufacturing facilities and maintain follow-up on production needs.
- Partner with Account Management, Product Development, Technical Design, Costing, and Planning to confirm garment quantities, bills of materials, approved consumption, and timing.
- Coordinate with the Logistics team on international transportation, shipment status, and factory delivery timing.
- Develop productive relationships with fabric suppliers and communicate changes, priorities, and delivery expectations promptly.
- Create, update, and distribute internal purchase orders and other production documentation as required.
Requirements
- Bachelor’s degree in supply chain management, business administration, textiles, apparel production, or a related field, or equivalent relevant experience.
- Strong numerical and analytical ability, including comfort working with garment quantities, consumption rates, unit conversions, inventory balances, and delivery dates.
- Intermediate to advanced Microsoft Excel skills, including PivotTables, XLOOKUP or INDEX-MATCH, SUMIFS, conditional formatting, and data reconciliation.
- Ability to manage multiple styles, fabrics, suppliers, production orders, and deadlines simultaneously in a fast-paced environment.
- Strong follow-up and problem-solving skills, with the ability to identify potential shortages or delays before they affect production.
- Clear written and verbal communication skills for working with international suppliers and manufacturing facilities.
- High attention to detail and a consistent commitment to accuracy.
- Two or more years of experience in apparel production, fabric purchasing, raw-material planning, inventory planning, or a related supply-chain role.
- Experience with apparel bills of materials, garment consumption, fabric widths, cutting yields, shrinkage, and waste allowances.
- Experience purchasing fabrics or other raw materials from suppliers in Central America and/or Asia.
- Experience supporting apparel production in Central America.
- Experience using an ERP, PLM, purchase-order, or production-tracking system.
- Understanding of apparel production calendars, international logistics, and fabric terminology.
Skills
- Fabric Planning
- Procurement
- Production Coordination
- Material Requirements Planning
- Inventory Management
- Purchase Order Management
- Supplier Coordination
- Risk Management
- Problem Resolution
- Microsoft Excel (PivotTables, XLOOKUP, INDEX-MATCH, SUMIFS, conditional formatting, data reconciliation)
- Communication Skills
- Analytical Skills
- Follow-up Skills
- Attention to Detail
Location
- Central America
Work Type
- Full-time
Experience Level
- Intermediate
- Advanced
Education Level
- Bachelor's Degree
About the Company
- Garan, Incorporated is a company that operates in the apparel industry.
Equal Opportunity
- Garan, Incorporated is an equal opportunity employer. Employment decisions are made without regard to any characteristic protected by applicable federal, state, or local law.