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About the Role
The Executive Coordinator provides high-level administrative, planning, and operational support to the Executive Director, functioning in a Chief of Staff-style coordination capacity to prioritize initiatives, coordinate Board and leadership activities, advance cross-departmental work, track organizational commitments, anticipate needs, identify potential barriers, support planning, and supervise the Office Manager.
Responsibilities
- Serve as a trusted planning and operational partner by helping prioritize competing demands, identify emerging issues, and ensure follow-up.
- Protect the Executive Director's time by managing requests and redirecting matters that can be addressed by other leaders or departments.
- Manage the Executive Director's calendar, briefings, meeting preparation, travel, and external engagements.
- Lead Board and committee coordination, including calendars, agendas, materials, minutes, resolutions, records, action items, and scheduled meetings.
- Track organizational priorities, owners, deadlines, and next steps while identifying risks, gaps, unresolved questions, and operational barriers.
- Partner with Executive and Senior Leadership on special projects, organizational planning, and cross-functional initiatives.
- Draft executive communications, reports, presentations, talking points, and administrative procedures, and coordinate Incident Review Committee follow-up as assigned.
- Communicate professionally with leaders, Board members, staff, donors, funders, and community partners while maintaining discretion and confidentiality.
- Supervise and support the Office Manager to ensure responsive and well-organized administrative operations.
- Perform all responsibilities in alignment with CHASI's Mission, Vision, and Core Values, and complete other duties as assigned.
Requirements
- At least five years of experience supporting executive leadership, managing complex projects, coordinating Board or governance work, or serving in a comparable strategic administrative role.
- At least two years of experience supervising staff, managing projects, or leading cross-functional work preferred.
- Ability to manage multiple priorities, anticipate needs, exercise sound judgment, synthesize complex information, and move assignments forward with limited direction.
- Availability to attend occasional evening Board or committee meetings scheduled in advance.
- Ability to obtain a valid New York State Notary Public commission within 90 days of employment.
Skills
- Strong planning skills
- Strong project coordination skills
- Strong meeting preparation skills
- Strong writing skills
- Strong editing skills
- Strong follow-up skills
- Strong information-synthesis skills
- Proficiency with Microsoft 365 applications, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint.
- Strong interpersonal skills
- Discretion
- Professionalism
Location
- Staten Island
Work Type
- Full-time
Experience Level
- 5+ years of experience supporting executive leadership
- 2+ years of experience supervising staff
Education Level
- College degree or equivalent relevant experience preferred
Salary/Compensations
- $75,000-$85,000 annually
Benefits
- Generous paid time off (4 weeks of vacation plus paid holidays, personal, and sick time)
- Medical
- Dental
- Vision
- Supplemental benefits including employer provided basic life insurance and employee assistance programs
- Tuition reimbursement after 1 year of employment
- Fitness reimbursement after 1 year of employment
- Retirement plan that includes employer matching
About the Company
- Community Health Action of Staten Island (CHASI) drives dramatic improvements in the health of New Yorkers by feeding people who are hungry, healing families broken apart by violence, and bridging the gaps between people and the compassionate health care they deserve.
- CHASI provides outreach, education, prevention, and direct support services for populations most affected by health disparities – people with low or no income, low-income people with chronic illnesses, people with criminal justice involvement, people who use drugs, domestic violence survivors, people of color, and the LGBTQ community.
Equal Opportunity
- CHASI is an equal opportunity employer committed to hiring and supporting a diverse staff.
- Qualified applicants receive equal employment opportunities without discrimination based on any legally protected characteristic.