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About the Role
Summerhill Market is seeking an organized, responsive, creative, and tech-savvy Human Resources Administrator to provide administrative support to the HR team across various business operations. This full-time, in-person role requires excellent communication, strong organizational skills, comfort with technology, and the ability to handle confidential employee information professionally.
Responsibilities
- Provide day-to-day People & HR administrative support to the HR team, employees, and managers.
- Prepare employment letters and routine employee documentation.
- Maintain electronic employee files, including uploading, organizing, auditing, and file maintenance within ADP.
- Collect and track work permits, maintain documentation, and enter information within ADP.
- Process Benefits Enrollment Forms and ensure accurate benefit eligibility information is entered and tracked.
- Manage the HR inbox, respond to inquiries, and direct or escalate employee matters.
- Assist employees and managers in connecting with the appropriate HR team member or resource.
- Draft and update HR policies, procedures, SOPs, forms, templates, and employee communications.
- Create training materials, presentations, guides, checklists, acknowledgements, and employee resources.
- Provide administrative support for Joint Health & Safety Committee (JHSC) meetings, including schedules, documentation, minutes, and follow-up.
- Assist with job postings, applicant screening, interview coordination, references, offers, and new-hire documentation.
- Coordinate onboarding and offboarding administration and ensure employee records are complete and accurate.
- Track employee training, certifications, policy acknowledgements, documentation, and other HR deadlines.
- Support ADP data entry, employee changes, reporting, and general HRIS administration.
- Maintain HR trackers, spreadsheets, reports, templates, and shared resources.
- Coordinate meetings, prepare documentation, take notes, and follow up on action items.
- Support employee communications, engagement initiatives, and other People & HR projects.
- Identify opportunities to organize, simplify, digitize, and improve HR administrative processes.
- Maintain strict confidentiality and discretion when handling sensitive employee information.
- Provide additional HR administrative support as required.
Requirements
- Education or experience in Human Resources, Business Administration, Office Administration, or a related field.
- Previous HR or administrative experience preferred.
- ADP knowledge is an asset.
- Exceptional confidentiality, discretion, professionalism, and judgment.
- Excellent written and verbal communication skills.
- Highly organized, responsive, reliable, and detail-oriented, with strong follow-through.
- Creative and able to develop clear, professional, and engaging communications, training materials, presentations, and employee resources.
- Strong Microsoft Office and general technology skills.
- Comfortable managing a busy shared inbox and balancing multiple competing priorities and deadlines.
- Proactive and resourceful, with a strong sense of ownership and accountability.
- Professional, approachable, and service-oriented when supporting employees and managers.
- Strong judgment regarding information confidentiality, sharing, and escalation.
- Experience in retail, grocery, food production, hospitality, or another fast-paced multi-location environment is an asset.
Skills
- ADP knowledge
- Tech-savvy
- Microsoft Office
- General technology skills
- Communication skills
- Organizational skills
- Attention to detail
- Follow-through
- Creativity
- Problem-solving
Location
- Toronto, ON
Work Type
- Full-Time
- In-Person
Experience Level
- Previous HR or administrative experience preferred
Education Level
- Education or experience in Human Resources, Business Administration, Office Administration, or a related field
About the Company
- Summerhill Market is an equal opportunity employer that values and encourages diversity in the workplace.
Equal Opportunity
- We provide equal employment opportunity for all applicants and employees and do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, disability, or any other characteristic protected by local law.
- Should you require an accommodation at any point during the recruitment process, please let us know and we will be happy to accommodate.