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About the Role
The Human Resources Coordinator provides essential administrative support to the HR Department, managing employee records, supporting recruitment and onboarding, administering HR processes, and ensuring accurate recordkeeping and a positive employee experience with the utmost confidentiality.
Responsibilities
- Maintain employee personnel files, HRIS records, and other HR documentation.
- Prepare, distribute, and maintain employment-related forms, letters, and correspondence.
- Coordinate document collection, filing, and retention in accordance with company policies.
- Audit employee records and HR data to ensure accuracy and completeness.
- Assist with HR reporting, data entry, and administrative projects.
- Post job openings and manage applicant tracking system activities.
- Schedule interviews and coordinate communication with candidates and hiring managers.
- Facilitate background checks, drug screenings, reference checks, and pre-employment requirements.
- Prepare onboarding documents and new hire orientation materials.
- Coordinate new hire orientation schedules and onboarding activities.
- Ensure all onboarding documentation is completed and properly filed.
- Coordinate volunteer opportunities for RED employees to participate in events with our local community.
- Coordinate and manage applicable on-site events.
- Assist in initiatives that support RED's culture, values, internal communications and volunteer activities.
- Assist employees with benefits enrollment, changes, and related paperwork.
- Support annual open enrollment activities and employee communications.
- Facilitate the response to routine employee inquiries regarding payroll, benefits, and HR programs.
- Coordinate with HR team to plan and manage employee wellness events.
- Serve as the first point of contact for general HR inquiries.
- Assist employees with HR forms, policies, and administrative processes.
- Prepare employee communications, announcements, and HR-related materials.
- Support employee recognition, wellness, and engagement activities.
- Manage OptiSign program including weekly slide updates, or as needed.
- Assist in the coordination of senior leadership meetings, town hall meetings, and vendors as required.
- Assist with the purchasing of office supplies for specific functions or events.
- Order and delivery of meals for leadership or vendor meetings, including set up and clean up.
- Manage incoming and outgoing mail, packages, including interoffice mail.
- Manage the anniversary and birthday card program.
- File required employment records and documentation.
- Assist with audits, reporting requirements, and compliance-related recordkeeping.
- Track required training, certifications, licenses, and other workforce documentation.
- Maintain and report out on training compliance weekly; communicating monthly training requirements.
- Maintain confidentiality of employee, payroll, and company information at all times.
Requirements
- Associate's degree in Human Resources, Business Administration, or related work experience preferred.
- 2–4 years of administrative, human resources, payroll, benefits, or office support experience required.
- Experience supporting multiple priorities in a fast-paced environment.
- Ability to handle confidential information with professionalism and discretion.
- Ability to prioritize workload and meet deadlines with minimal supervision.
- Requires extended periods of sitting and computer use.
- Ability to manage multiple administrative tasks while maintaining accuracy and confidentiality.
- Able to operate computer keyboard, printers, copier, etc.
- Frequently sits for 6-8 hours per day.
- Light to moderate lifting and carrying objects with a maximum lift of 25lbs.
- Able to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken and written words.
Skills
- Strong administrative and organizational skills.
- Exceptional attention to detail and accuracy.
- Strong customer service and interpersonal skills.
- Excellent verbal and written communication abilities.
- Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
- Experience with HRIS systems; ADP Workforce Now preferred.
Location
- Office-based
Work Type
- Full-time
- Onsite
Experience Level
- 2-4 years
Education Level
- Associate's degree preferred
Salary/Compensations
- $28.00 to $32 per hour
Benefits
- Generous time off program (up to 156 hours vacation, 3 personal days, 10 holidays)
- Annual bonus program
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Company paid Life Insurance
- Company paid Short Term Disability
- Company paid Long Term Disability
- Flexible Spending Account (FSA) options
- Health Spending Account (HSA) options
- 401(k) with immediate vesting and company match
- Educational assistance program
About the Company
- RED-Rochester is committed to diversity in its workforce.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and/or veteran status.