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About the Role
The Research Foundation for Mental Hygiene, Inc. is seeking qualified candidates to fill the position of Administrative Specialist 1. This role supports the Office of Addiction Services and Supports (OASAS) in administering initiatives funded by Opioid Settlement Funds, focusing on developing and enhancing prevention, harm reduction, treatment, and recovery services through competitive RFA processes. A successful candidate will adapt to a fast-paced environment and possess strong organizational, writing, oral communication, and interpersonal skills.
Responsibilities
- Work with Agency staff to plan upcoming procurement and contracting opportunities and identify provider needs.
- Draft and distribute proposed grant contracts to providers for execution under appropriate rules, regulations, and agency policies established by the OASAS, and mandated State and Federal laws.
- Create, amend, and execute contract entries within the Agency-specific platform.
- Work with staff in Budget of Budget Management to ensure appropriate funding is available and receive coding to use in the Statewide Financial System (SFS).
- Create purchase requisitions, purchase orders, and contracts in SFS using coding received by Budget Unit.
- Conduct vendor responsibility reviews to ensure providers conduct business appropriately; may include communication with providers and other Agencies to address inquiries or issues.
- Submit procurement contracts to the Office of the New York State Comptroller (OSC) for review and respond timely to OSC inquiries.
- Ensure that procurement records and related documents are accurate and complete, and that all mandatory requirements have been met and are properly maintained.
- Any other assigned task as necessary.
Requirements
- 6 years of experience providing professional administrative and staff support through oversight of an organization or program area activities.
- Associate's degree and 4 years of experience providing professional administrative and staff support through oversight of an organization or program area activities.
- Bachelor's degree and 2 years of experience providing professional administrative and staff support through oversight of an organization or program area activities.
- Master's degree and 1 year of experience providing professional administrative and staff support through oversight of an organization or program area activities.
- J.D.
- Experience with the administration of procurements, contracts, or grants.
- Experience with financial software (Statewide Financial System or similar) and the purchase requisition process.
- Applicants must be currently authorized to work in the United States.
Skills
- Knowledge of and experience with Microsoft Office programs.
- Proficiency in Microsoft Word, Excel, Teams and Adobe Acrobat Pro.
Location
- 1450 Western Avenue, Albany, NY 12203
Work Type
- Full-time
Experience Level
- 6 years of experience
- 4 years of experience
- 2 years of experience
- 1 year of experience
Education Level
- Associate's degree
- Bachelor's degree
- Master's degree
- J.D.
Salary/Compensations
- $64,308 - $73,443
Benefits
- Excellent Benefits Package.
About the Company
- The Research Foundation for Mental Hygiene, Inc. (RFMH) promotes the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances.
- RFMH is deeply committed to supporting underserved individuals, organizations, and communities.
- RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations.
- The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York.
- Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits.
Equal Opportunity
- RFMH is an equal opportunity/affirmative action employer.
- Affirmative Action/Equal Opportunity Employer – Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.