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About the Role
The Senior Administrative Assistant provides high-quality administrative and organizational support to the Senior Vice President, Enterprise Risk. The role supports enterprise-wide responsibilities such as calendar management, meeting coordination, document preparation, correspondence, office organization, onboarding, and tracking departmental activities.
Responsibilities
- Manage multiple complex calendars, anticipating scheduling conflicts and adjusting proactively based on SVP priorities.
- Coordinate across Enterprise Risk and division-wide executive teams, preparing several weeks ahead to support meeting readiness.
- Serve as first point of contact for the SVPs and team, resolving inquiries independently when appropriate.
- Provide integrated support managing corporate project portfolio.
- Support the Senior Management Team on various strategic priorities.
- Track and follow up on action items, procurement activities, expenses, and approvals in accordance with internal policies.
- Coordinate onboarding and off-boarding activities and orient new staff members.
- Organize and prepare meetings, including agenda creation, minute taking, tracking deliverables, and ensuring necessary logistics are in place.
- Prepare first drafts of correspondence, documents, presentations, and sensitive external materials.
- Maintain templates and ensure all documentation adheres to IO standards.
- Identify areas of opportunity for improvement or innovation in processes relevant to the position.
- Act as a data steward (light) for executive workflows.
- Manage document integrity and version control to support basic records management.
Requirements
- Several years of administrative experience supporting executives in a corporate setting.
- Experience supporting diverse business functions and managing competing priorities.
- Exceptional organizational, time-management, and prioritization skills.
- Ability to work independently with limited guidance in a fast-paced environment.
- Strong professionalism, discretion, and ability to handle sensitive information.
- Effective interpersonal, communication, negotiation, and facilitation skills.
- Excellent written communication skills and ability to synthesize information clearly.
- Demonstrated openness to new skills and approaches, seeking and applying feedback to improve performance and business outcomes.
- Ability to work with data and reports to support prioritization.
Skills
- Familiarity with tools such as PowerBI, Sharepoint, and Microsoft Teams.
- Comfort level with emerging tools such as AI copilots and automation tools.
- Awareness of emerging AI tools and the ability to use them responsibly.
Location
- 1 Dundas St West
Work Type
- Full-time
Experience Level
- Senior
Education Level
- Post-secondary diploma in Business Administration or equivalent an asset.
Salary/Compensations
- $72,000 to $85,000
Benefits
- Defined Contribution Pension Plan with employer contributions and matching options.
- Group Retirement Savings Plan and Group Tax Free Savings Account.
- Comprehensive health, dental, vision, out-of-country care, and paramedical services coverage.
- Pregnancy and parental leave program with salary top-up.
- $1000 Healthcare Spending Account.
- Lifestyle Account for health and wellness expenses.
- Support for professional development opportunities, including in-person and online training.
- Coverage for up to two membership and licence fees per year.
- Access to virtual healthcare options.
About the Company
- Infrastructure Ontario (IO) is an Ontario crown corporation that provides services to modernize and maximize the value of public infrastructure and realty.
- IO has been recognized domestically and internationally for its success in major projects, real estate services, infrastructure lending, commercial projects, and development.
- IO delivers complex, ambitious commercial and land development solutions for the Province.
- IO continues to evolve and expand its capabilities to maximize public impact and deliver on its vision of creating a connected, modern, and competitive Ontario.
Equal Opportunity
- Commitment to creating a diverse, equitable, and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- Encourages applications from all walks of life, recognizing that experience comes in many forms.
- Committed to enhancing culture and encouraging applications from individuals with diverse backgrounds.
- Encourages applications from Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups.
- AI is used in the applicant tracking system for efficiency and fairness, with final hiring decisions made by the hiring team.
- Requests for accommodations during the selection process can be made by contacting the Talent Acquisition Team.