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About the Role

Oversee the performance, maintenance, utilization, and mobilization of our equipment fleet. This is a key leadership role within our Dispatch Department, responsible for ensuring our equipment, mechanics, and resources are organized, maintained, and ready to support our daily operations and industrial construction projects.

Responsibilities

Directly supervise and support equipment mechanics.
Monitor work assignments, attendance, and performance.
Review weekly timesheets and ensure the team has necessary resources.
Foster a safe, productive, and team-oriented work environment.
Oversee the Equipment Yard, ensuring proper security of equipment and contents.
Ensure equipment is cleaned, calibrated, inspected, and fully operational ('ready to rent').
Review daily equipment inspection sheets and address maintenance or safety concerns.
Develop and maintain equipment repair, preventative maintenance, and calibration programs.
Ensure equipment meets operational and safety standards.
Assess equipment condition and recommend replacements or upgrades.
Assist Project Managers in developing equipment lists for jobs and projects.
Coordinate scheduling and mobilization of large equipment with the Heavy Haul Dispatcher.
Work with Labor Superintendent and Transportation Dispatcher to coordinate qualified operators for cranes.
Schedule and manage equipment deliveries, returns, mobilization, and demobilization.
Maintain accurate records of equipment movements, components, and accessories in Viewpoint/Vista.
Monitor equipment utilization and identify opportunities for efficiency improvements.
Manage equipment rental needs and coordinate with third-party rental houses.
Negotiate rental pricing and control equipment-related costs.
Identify opportunities to rent or purchase additional equipment.
Oversee company vehicle and trailer registrations, inspections, maintenance, and insurance.
Manage EZPass accounts.
Verify applicable licensing, DOT clearance, and regulatory requirements for company vehicles.
Coordinate with Human Resources and Labor Superintendent on vehicle compliance.
Manage the distribution and usage of company vehicles.
Maintain accurate records for equipment repairs, preventative maintenance, calibration, and inspections.
Reconcile, scan, and file equipment inspection sheets.
Utilize Microsoft Office, Viewpoint/Vista, and other equipment management systems.
Perform Facility Manager duties.
Distribute weekly toolbox talks to mechanics and participate in meetings.

Requirements

Associate's degree in Mechanical Technology, Construction Management, Logistics, or a related field; equivalent education and relevant experience may be considered.
5–7 years of experience in equipment, fleet, or maintenance management.
At least 3 years in a supervisory or lead role.
Strong knowledge of equipment maintenance, repair, calibration, and preventative maintenance programs.
Experience scheduling and coordinating the mobilization and demobilization of large construction or industrial equipment.
Familiarity with vehicle and trailer management, including registrations, insurance, inspections, and compliance requirements.
Demonstrated ability to negotiate and manage equipment rental agreements with third-party vendors.
Knowledge of OSHA, DOT, and other regulatory requirements related to equipment and vehicle operations.
Proficiency with Microsoft Office, Viewpoint/Vista, or similar ERP and equipment management software.
Strong organizational, leadership, communication, and problem-solving skills.
Ability to read and interpret equipment manuals, technical drawings, and diagnostic codes.
Strong analytical skills with a focus on continuous improvement and cost reduction.
Ability to thrive in a fast-paced, team-oriented environment.
Ability to perform physical maneuvers, including lifting, stretching, climbing, and crawling.
Work may take place in construction areas that are dirty, non-climate controlled, difficult to access, and may involve inherent safety risks.

Skills

Equipment management
Fleet management
Maintenance management
Supervisory skills
Team leadership
Equipment repair
Preventative maintenance
Calibration
Logistics coordination
Mobilization/Demobilization
Rental agreement negotiation
Vendor management
Vehicle registration
Vehicle inspections
Vehicle insurance
Regulatory compliance (OSHA, DOT)
Microsoft Office
Viewpoint/Vista
ERP software
Equipment management software
Organizational skills
Communication skills
Problem-solving skills
Analytical skills
Continuous improvement
Cost reduction

Location

Tonawanda, NY

Work Type

Full-time
Onsite

Experience Level

5-7 years
3+ years supervisory

Education Level

Associate's degree in Mechanical Technology, Construction Management, Logistics, or related field
Equivalent education and relevant experience considered

About the Company

Hohl Industrial Services, Inc. established in 1950, with headquarters in Tonawanda, NY, is a full-service specialized organization that provides for a diverse industrial clientele.
Hohl offers a unique range of field, shop, technical, equipment sales and services.
With a professional staff of engineers, project managers, skilled tradespeople, fabricators and machinists, we thoroughly study and develop customized plans to meet client needs.
We administer plans in a safe, expedient and economical measure.
Hohl Industrial Services is a certified AISC fabricator and erector.
We maintain CWB, NYDOT, ODOT, AWS, ASME and ISO certifications.

Equal Opportunity

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, or any other characteristic protected by law.