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About the Role
The Proposal Manager will lead and manage the overall proposal development process for government funding opportunities, coordinating timelines, partner inputs, technical content, compliance requirements, budgets, supporting documentation, and final submission packages. This role will also provide administrative and coordination support to the sales and business development teams.
Responsibilities
- Manage the end-to-end proposal development process for government funding opportunities, including proposal schedules, requirements tracking, compliance reviews, content coordination, partner inputs, and final submission packages.
- Coordinate with business development, technical, finance, legal, and executive stakeholders to gather required information, align proposal strategy, and ensure timely completion of proposal deliverables.
- Review government funding solicitations, grant opportunities, requests for information, and related program materials to summarize requirements, deadlines, eligibility criteria, submission instructions, and compliance obligations.
- Develop and maintain proposal calendars, checklists, responsibility matrices, document repositories, version control processes, and status trackers to keep proposal activity organized and on schedule.
- Draft, edit, format, and assemble proposal content, including executive summaries, company descriptions, technical narratives, commercialization plans, past performance summaries, resumes, letters of support, and required attachments.
- Support proposal partner coordination by scheduling meetings, preparing agendas, capturing action items, tracking partner deliverables, and following up to ensure timely completion of required inputs.
- Assist the sales and business development teams with administrative support related to NDAs, MTAs, customer documentation, opportunity records, meeting coordination, and internal follow-up activities.
- Maintain organized records of proposal submissions, funding opportunities, customer and partner communications, templates, boilerplate language, case studies, and supporting sales materials.
- Support the development of customer case studies, capability summaries, application briefs, and other materials that strengthen HydroGraph’s business development and funding proposal efforts.
- Prepare regular updates for sales, business development, and leadership teams on proposal status, upcoming deadlines, partner deliverables, funding opportunities, and administrative action items.
Requirements
- Bachelor's degree in Chemistry, Materials Science, Engineering, Business, or related field required; advanced technical degree preferred
- 10+ years proven experience in customer-facing technical support roles in advanced materials, chemicals, or industrial sectors
- Experience with technical support involving materials science or nanotechnology applications
- Strong technical comprehension of materials science and advanced manufacturing technologies
- Excellent negotiation, communication, and stakeholder management skills
- Ability to translate complex technical value propositions into solutions that meet the needs of the US military and individual warfighter.
- Capability in identifying and evaluating market opportunities across diverse industries for new technologies
- Proficiency in Microsoft Office Suite and CRM systems (Salesforce, HubSpot, etc.)
- Self-motivated with ability to work independently
- Good organizational skills with ability to manage multiple priorities and deadlines
- U.S. citizenship and eligibility for a U.S. Government security clearance
- Experience operating in regulated, security-sensitive environments
- Active Top Secret clearance
- Experience with advanced materials, composites, nanomaterials, clean energy, or dual-use technologies
- Prior military service or DoD civilian experience
- Experience transitioning technologies from R&D into operational defense programs
- Established network within the U.S. defense or government procurement ecosystem
Skills
- Microsoft Office Suite
- CRM systems (Salesforce, HubSpot, etc.)
- Negotiation
- Communication
- Stakeholder management
- Technical comprehension of materials science
- Advanced manufacturing technologies
- Proposal development
- Government funding opportunities
- Sales administrative support
- NDA and MTA processes
- Case study development
Location
- Remote
- Austin, TX
Work Type
- Remote
- Travel required
Experience Level
- 10+ years
Education Level
- Bachelor's degree
- Advanced technical degree preferred
Benefits
- Competitive compensation
- Equity participation
- Meaningful growth opportunity
About the Company
- HydroGraph is a hyper-growth advanced materials company scaling pristine, high-performance graphene via its patented Hyperion detonation technology.
- With more than 70 active commercial projects, a growing global footprint, and industry-leading material quality (99.8% pure graphene), HydroGraph is building the next generation of engineered materials for coatings, composites, and energy storage.
- Our new Austin HQ will serve as the flagship center for innovation, applied R&D, customer engagement, and rapid material development.