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About the Role
This Experiential Event Operations/Production Executive role sits within LIVE·TEAM's Brand Experience Division on the Lidl account. The role is split evenly between local store marketing account executive duties and production coordinator support for live event and experiential delivery.
Responsibilities
- Act as day-to-day point of contact for Lidl's regional teams, gathering information and coordinating local store event details
- Oversee stock levels and process orders for in-store collateral items
- Schedule staff shifts and manage event bookings
- Work with Lidl's internal teams to facilitate the creation of event vouchers
- Provide regional teams with regular event progress updates via Lidl's WorkstreamX software
- Compile client responses and presentations; contribute ideas in brainstorms
- Prepare crew briefs, call sheets, load lists, accreditation lists and install guides
- Coordinate hotels, travel, parking, site access and accreditation for crew and suppliers
- Support the Operations Producer with supplier sourcing, finding practical, cost-effective options
- Attend warehouse days, pre-production meetings, site visits, installs and de-rigs
- Help manage last-minute changes calmly during live delivery; track snags through to completion
- Support post-event reconciliation and stock returns
- Raise purchase orders, gather supplier quotations, and track and reconcile budgets
- Manage supplier relationships across LSM and production requirements
- Maintain project schedules, trackers, action lists and deadlines across multiple live projects
- Join client and internal meetings; keep on top of actions and deadlines in weekly team meetings
- Assist with RAMS, insurance certificates and other event compliance paperwork
- Keep project folders, supplier details and documentation organised and current
Requirements
- Experience in account handling, production coordination, experiential or live events, or brand activations
- Strong organisational skills, able to manage several projects simultaneously to tight timescales
- Confident building and maintaining relationships with clients, suppliers, crew and colleagues
- Clear written and verbal communication, with strong attention to detail
- Numerate and comfortable handling quotations, purchase orders and budgets
- Practical problem-solver who researches options and recommends solutions, not problems
- Working understanding of event health & safety and RAMS
- Full, clean UK driving licence; confidence driving vans is a plus
- Proactive, and comfortable taking ownership without needing every action explained
- Calm under pressure and when plans change or deadlines tighten
- Adaptable, practical and willing to get hands-on
- Able to judge what to resolve independently versus what needs escalating
- Collaborative and diplomatic when chasing busy internal teams
- Happy with early starts, late finishes, travel and occasional weekend work
- Quick to learn, and keen to develop into managing their own projects
Skills
- MS Word
- Excel
- PowerPoint
- Outlook
- WorkstreamX software
Location
- London
- Orpington
Work Type
- Hybrid
Experience Level
- Entry level to mid-level
About the Company
- THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide.
- Our live group specializes in delivering branding and signage, custom fabrication, live event production and experiential operations across sports, music, entertainment and culture.
- We elevate live events to make them unforgettable by working with the world’s most iconic properties and brands.
- THE·TEAM leads with intelligence, ideas and influence, shaped by our belief in the unifying power of sports, music and entertainment.
Equal Opportunity
- THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.