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About the Role
The Facilities Coordinator provides operational and administrative support for the day-to-day workplace and facilities functions within a Toronto office environment. This hybrid role is primarily responsible for supporting mail room operations, office and meeting space setup activities, and general facilities coordination tasks while assisting with administrative support as needed.
Responsibilities
- Manage incoming and outgoing mail, courier services, and package distribution.
- Coordinate shipping and receiving activities, including tracking and delivery support.
- Maintain mail room organization, inventory, and operational standards.
- Liaise with courier vendors and building management regarding deliveries and logistics.
- Assist with office, meeting room, and event space setups and reconfigurations.
- Support daily office walkthroughs to ensure workplace standards are maintained.
- Coordinate minor facilities requests and escalate maintenance issues as needed.
- Assist with furniture moves, supply replenishment, and workspace readiness activities.
- Provide general administrative support to the facilities or workplace team.
- Assist with invoice processing, purchase orders, and vendor coordination.
- Maintain facilities records, logs, and operational documentation.
- Support scheduling and coordination for workplace initiatives and projects.
- Serve as a point of contact for employee facilities-related requests.
- Help maintain a clean, organized, and professional office environment.
- Support employee and visitor experience initiatives as needed.
- Support workplace safety procedures and emergency preparedness activities.
- Assist with maintaining compliance with office and building policies.
- Report safety or operational concerns promptly.
Requirements
- High school diploma or equivalent required; post-secondary education preferred.
- 1–3 years of experience in facilities coordination, office services, mail room operations, or administrative support.
- Experience in a corporate office environment preferred.
- Familiarity with mail and shipping processes and general office operations.
- Proficiency with Microsoft Office applications.
- Experience supporting workplace or facilities operations in a corporate environment.
- Strong interpersonal skills and a customer-focused mindset.
- Ability to work effectively in a dynamic and collaborative workplace environment.
Skills
- Strong organizational and multitasking skills
- Excellent customer service and communication abilities
- Ability to prioritize and manage changing daily responsibilities
- Strong attention to detail and reliability
- Team-oriented with a proactive approach to problem-solving
- Ability to perform light physical tasks related to mail handling and office setup
Location
- Toronto, ON
Work Type
- Hybrid
- On-site
Experience Level
- 1-3 years
Education Level
- High school diploma or equivalent
- Post-secondary education preferred
Salary/Compensations
- 50,000.00 – 60,000.00 CAD per year
About the Company
- JLL empowers you to shape a brighter way.
- Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
- We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
- Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
- Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
- We take our responsibility to protect the personal information provided to us seriously.
- Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.
- We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.
- We will then delete it safely and securely.
- For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
- For additional details please see our career site pages for each country.
Equal Opportunity
- Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
- If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.
- This email is only to request an accommodation.
- Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.