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About the Role
The Facilities Coordinator provides day-to-day operational, administrative, and workplace support for a corporate office environment in Toronto. This role is focused primarily on floor operations, workplace coordination, and administrative support, while also assisting with light mail room and office services responsibilities as needed.
Responsibilities
- Support daily workplace operations to ensure office spaces are clean, organized, and functioning effectively.
- Conduct routine floor walkthroughs to identify and address workplace or facilities-related issues.
- Coordinate meeting room setups, office reconfigurations, and seating arrangements.
- Assist with employee moves, furniture coordination, and workspace readiness activities.
- Partner with vendors and building management to support workplace operational needs.
- Provide administrative support for the facilities and workplace team.
- Assist with purchase orders, invoice tracking, work orders, and facilities documentation.
- Maintain operational records, vendor contact information, and service schedules.
- Support reporting, scheduling, and coordination of workplace initiatives and projects.
- Assist with incoming and outgoing mail and courier coordination.
- Support package distribution and shipping activities.
- Maintain office supply inventories and coordinate replenishment requests.
- Serve as a point of contact for employee facilities and workplace requests.
- Help maintain a professional, welcoming, and well-functioning office environment.
- Support employee events and workplace experience initiatives.
- Support office safety procedures and emergency preparedness activities.
- Report operational, maintenance, or safety concerns promptly.
- Assist with compliance with building and workplace policies.
Requirements
- High school diploma or equivalent required; post-secondary education preferred.
- 1–3 years of experience in facilities coordination, office administration, workplace support, or related roles.
- Experience in a corporate office environment preferred.
- Familiarity with office operations, vendor coordination, and workplace services.
- Proficiency with Microsoft Office applications.
- Ability to support light physical tasks related to office setup and package handling.
Skills
- Strong organizational and administrative skills
- Excellent customer service and communication abilities
- Ability to multitask and manage competing priorities
- Strong attention to detail and follow-through
- Proactive and team-oriented approach
Location
- Toronto, ON
Work Type
- On-site
- Full-time
Experience Level
- 1-3 years
Education Level
- High school diploma or equivalent
- Post-secondary education preferred
Salary/Compensations
- 50,000.00 – 60,000.00 CAD per year
Benefits
- Discretionary bonuses
- Other compensation
About the Company
- JLL empowers you to shape a brighter way.
- Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
- We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
- Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
- JLL is a leading global provider of real estate and investment management services.
- We harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.
- Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
Equal Opportunity
- Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
- If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.
- This email is only to request an accommodation.
- Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.