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About the Role
The FOI Manager will ensure decisions regarding access to closed historical records are efficiently and appropriately managed to keep operations running smoothly. This role involves managing FOI casework and staff, providing expertise on difficult cases, and deciding the legal position on appeals and tribunals.
Responsibilities
- Overseeing FOI activity throughout The National Archives
- Managing internal appeals and those made to the Information Commissioner’s Office and Information Tribunal
- Managing FOI caseloads
- Liaising with Press Office over high profile/controversial releases
- Keeping the FOI Centre up to date with case law, ICO guidance on FOI, Data Protection and Environmental Information Regulations
- Using knowledge of information rights legislation to assist in resolving complex or difficult cases
- Motivating and providing leadership and day to day management to a team of FOI Centre staff
- Handling FOI requests for closed archival information
- Ensuring a professional service is provided to members of the public and Other Government Departments
- Providing FOI induction training
- Conducting research and writing reports
- Consulting with the Advisory Council on National Archives and Records regarding Public Interest Tests
- Negotiating with senior colleagues from Other Government Departments, ensuring the position of The National Archives is clearly and expertly conveyed
- Advising staff under direct supervision, using knowledge of information rights legislation
- Investigating internal appeals and managing investigations conducted by the Information Commissioners’ Office into The National Archives’ case handling and application of the law
- Ensuring lessons learnt from appeals inform the FOI Centre’s future operations and are relayed to Other Government Departments
- Drafting legally compliant responses, which may be used in evidence by the Information Commissioner and the Information Tribunal
- Maintaining and sharing expert knowledge of Data Protection Act, FOI, Environmental Information Regulations and other information rights legislation by keeping up to date with case law and legal developments
- Taking responsibility for managing the workflow of FOI cases relating to identified work streams and ensuring cases are completed within statutory deadlines
- Leading negotiations with Other Government Departments to refine procedures for handling requests and to develop policies regarding the review of digital records
- Identifying and troubleshooting potential delays in the process and taking remedial steps to resolve them
- Carrying out research into closed documents, concentrating especially on “complex” cases, using expert knowledge of the law to discuss and progress these with senior members of Other Government Departments’ information rights units
- Managing the performance and development of FOI case handlers
Requirements
- Good knowledge of FOI and Data Protection Acts OR significant relevant experience involving researching, analysing and summarising complex information
- Ability to prioritise workload according to tight deadlines
- Judgment to make key FOI and access decisions, together with the confidence to defend them
- Strong communication skills, especially influencing senior figures and explaining points of law in detail
- Ability to inspire a dedicated team to meet deadlines and perform
- Demonstrable knowledge of information rights legislation including the Public Records Act 1958 and the Freedom of Information Act 2000; OR significant relevant experience, demonstrating the ability to carry out research into information and records, analyse contents and summarise findings clearly and concisely
- Experience of mentoring, motivating or managing staff who work under pressure to meet tight deadlines to deliver agreed goals and objectives
- Ability to prioritise and balance managing own workload, deadlines, alongside providing support to a wider team
- Excellent standard of communication, both written and verbal
- Ability to manage and engage with staff and stakeholders to clarify goals and activities
- Evidence of highly developed drafting skills and ability to write persuasively, for different audiences
- Experience of establishing relationships with a range of stakeholders to support delivery of objectives
- Ability to negotiate to achieve outcomes at a senior level, both internally and externally
- Confidence to use judgment and knowledge to make difficult decisions and defend them
- SC-level Security Clearance or willingness to obtain SC clearance is mandatory for this role
- Applicants should normally have been resident in the United Kingdom for the last 5 years for SC clearance
Skills
- FOI casework management
- FOI staff management
- Legal compliance (FOI, EIR, DPA)
- Expertise in information rights legislation
- Case law interpretation
- ICO guidance application
- Communication
- Influencing senior figures
- Team motivation
- Research
- Analysis
- Summarization of complex information
- Prioritization
- Decision making
- Negotiation
- Drafting skills
Location
- Kew site
Work Type
- Permanent
- Full-time
- Hybrid (minimum 60% onsite)
- Flexible working considered
Experience Level
- Experienced leader
- Ideally with FOI knowledge
Education Level
- Qualification in information rights legislation (desirable)
Salary/Compensations
- £40,853 per annum
Benefits
- Generous benefits package
- Pension
- Sports and social club facilities
- Onsite gym
- Discounted rates at on-site cafe
- Opportunities for training and development
- Annual leave entitlement of 22 days per calendar year (rising to 25 after the first year, and incrementally to 30 days after six years)
- 10½ days public and privilege holidays per annum
About the Company
- The National Archives is the living, growing home of our national story, an institution nearly 200 years old with a collection spanning 1,000 years of history.
- We are aiming to become the 21st Century national archive: Inclusive, Entrepreneurial, Disruptive.
- We handle over five percent of all Freedom of Information (FOI) requests received by the Government.
- We offer great support and exceptional benefits.
Equal Opportunity
- The Civil Service embraces diversity and promotes equal opportunities.
- We run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
- The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
- This vacancy is part of the Great Place to Work for Veterans initiative.