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About the Role
The Plant Administrator will provide essential administrative and operational support to the plant and operations teams, ensuring that plant, equipment, assets and stock are accurately recorded, controlled and accounted for. This role is crucial for improving asset visibility, stock accuracy, fleet utilisation and operational efficiency.
Responsibilities
- Maintain accurate records of plant and operational assets.
- Record plant movements, transfers, allocations, collections, and returns.
- Maintain up-to-date asset information, including identification, location, status, and availability.
- Support the tracking of plant from allocation through to return, transfer, maintenance, or disposal.
- Reconcile physical plant and assets against system records and investigate discrepancies.
- Assist with regular plant and asset audits.
- Monitor asset movements between depots, customers, projects, and workshops.
- Process stock movements, receipts, issues, and transfers accurately.
- Help identify opportunities to reduce stockholding costs, waste, and unnecessary purchases.
- Provide day-to-day administrative support to the plant hire operation.
- Produce regular reports on plant, assets, and operational stock.
- Track and report discrepancies, missing assets, and outstanding movements.
- Support management with accurate information on asset locations and availability.
- Assist with month-end reconciliation processes.
- Provide information to finance and management teams for accurate asset and stock accounting.
- Monitor trends in asset movements, losses, damage, and stock usage.
- Liaise with workshops regarding equipment awaiting inspection, repair, or return to service.
- Coordinate with transport teams to ensure plant movements are accurately recorded.
- Build effective working relationships across the business to improve operational visibility and control.
Requirements
- Strong administrative and organisational skills.
- Excellent attention to detail and accuracy.
- Experience using computerised asset, stock, fleet, or hire management systems.
- Good Excel and Microsoft Office skills.
- Ability to reconcile information and identify discrepancies.
- Strong communication and relationship-building skills.
- Ability to manage multiple priorities and meet deadlines.
- A practical, proactive approach to problem-solving.
- Confidence to communicate with operational teams, suppliers, and internal stakeholders.
Skills
- Administrative skills
- Organisational skills
- Attention to detail
- Accuracy
- Computerised asset management systems
- Stock management systems
- Fleet management systems
- Hire management systems
- Excel
- Microsoft Office
- Information reconciliation
- Discrepancy identification
- Communication skills
- Relationship-building skills
- Prioritisation
- Time management
- Problem-solving
- Proactive approach
Location
- Wembley
Work Type
- Full-time
Experience Level
- Not specified
Education Level
- Not specified
Salary/Compensations
- Competitive Salary
Benefits
- Competitive salary and package
- 24 days plus bank holiday annual leave
- Personal leave
- Training programs, workshops, and seminars
- Employee Assistance Program
- Environmental and Safety Commitment
- Modern Equipment
- Team Oriented Culture
- Recognition Programs
About the Company
- Flannery is one of the UK’s largest plant hire businesses.
- We supply and operate machines on most of the country’s major construction and infrastructure projects.
- Our business continues to grow.
Equal Opportunity
- At Flannery Plant Hire, we flourish by embracing differences, whether they stem from social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation, or any other protected characteristic.
- We recognize that diversity unleashes a wealth of innovative thinking, which is integral to building successful and high-performing teams.
- We call it "Empowering Everyone."