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About the Role

The Assistant Manager of Board Relations partners with the Director of Board Relations and Special Events to cultivate and strengthen engagement with the Museum’s Board of Trustees. This role serves as a key liaison among Trustees, Museum leadership, and internal teams, ensuring a seamless and personalized Trustee experience through strategic communications, stewardship, recognition, events, and travel coordination. The Assistant Manager acts as a trusted relationship manager, keeping Trustees informed, connected, and engaged in advancing the Museum’s mission.

Responsibilities

Serve as the primary liaison between Museum leadership and the Board of Trustees, providing responsive, solutions-oriented support and ensuring timely follow-through on Trustee inquiries and requests.
Engage with Trustees, donors, government officials, and other key Museum stakeholders with professionalism, discretion, and sound judgment.
Manage Board and Trustee communications, correspondence, and key deadlines, including invitations, newsletters, briefings, acknowledgments, and personalized outreach.
Maintain and coordinate updates to the Board Handbook to ensure information remains accurate, current, and accessible.
Develop and implement individualized engagement and stewardship strategies aligned with Trustees’ interests, philanthropic priorities, and involvement with the Museum.
Track Trustee participation across Board events, giving, and Museum programs to inform stewardship strategies, identify engagement opportunities, and guide strategic planning.
Coordinate Board-related events, including orientations, retreats, meetings, private dinners, and social functions, with a focus on hospitality, precision, and discretion.
Provide concierge-level support to Trustees and prospects by facilitating special access to exhibitions, art fairs, programs, and tailored Museum experiences.
Plan domestic and international travel for Trustees, donors, and prospects, including air and ground transportation, accommodations, itineraries, reservations, and special requests while delivering a premium experience within established budgets.
Manage Museum Trustees’ annual giving activity, including dues, patron programs, and gala participation.
Coordinate timely, personalized gift reminders and acknowledgments in collaboration with the Development Operations team.
Collaborate across Development and with the Director’s Office to plan and execute Board and committee meetings, including staffing, hospitality, room preparation, and logistics.
Maintain accurate and confidential records of Board interactions, preferences, participation, and donor engagement activity in Tessitura.
Monitor departmental budgets, prepare projections, track and reconcile expenses, and support the cost-effective management of resources.
Identify and implement improvements to Board Relations systems, workflows, templates, and protocols to increase accuracy, efficiency, and consistency.

Requirements

Bachelor’s degree or an equivalent combination of education and experience
3-5 years of increasing administrative experience supporting senior staff or executives
Experience engaging with high-level donors and institutional stakeholders
Strong understanding of Development and best donor engagement practices
Commitment to a diversity of backgrounds and voices

Skills

Familiarity with Microsoft Office, Tessitura, and Ramp, or similar systems
Excellent verbal and written communication skills
Strong judgment
Problem-solving abilities
Exceptional organizational skills
High degree of discretion
Passion for the Museum’s nonprofit mission and innovative programming

Location

Brooklyn, New York

Work Type

Full-time
Hybrid (three days on-site / two days remote)

Experience Level

3-5 years

Education Level

Bachelor's degree or equivalent combination of education and experience

Salary/Compensations

$67,742.69

Benefits

Medical, dental, vision and life insurance
401(k) Savings Plan and Pension Plan
Generous paid time off, including annual vacation leave, sick leave, and 13 Museum holidays
Short-term and long-term disability coverage
Flexible Spending Accounts (FSAs) & Health Savings Accounts (HSAs) for eligible pre-tax health care, dependent care, and commuter expenses
Employee Assistant Program
Free admission to various NYC museums and cultural institutions
Early access to Museum exhibitions
Invitations to staff-only programs, tours, and on-site engagement events
Opportunities to participate in community initiatives and Museum programs
40% discount for staff in Museum shops
20% discount at Museum café

About the Company

The Brooklyn Museum is a world-renowned cultural institution dedicated to preserving and showcasing art, history, and heritage.
Our mission is to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act.
Our vision is to serve as an institution where art is a powerful force for personal transformation and social change.
Celebrating our differences and learning about our diverse communities through our collections, exhibitions, and programming is the core of who we are and what we do.
We are committed to creating and cultivating a community of talented, passionate people who are inspired to make the Museum an important hub of community activity and a great global destination.
Our staff have the opportunity to grow their professional skills and work collaboratively with colleagues they admire and respect.

Equal Opportunity

We recognize that it’s unlikely that any candidate will meet 100% of the desired qualifications for a role. If much of this job description resonates with you, we strongly encourage you to apply today.
We’re committed to welcoming candidates with a wide range of experiences and perspectives – especially those who see themselves contributing to our mission to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act.