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About the Role
The Assistant Facilities Manager supports the day-to-day facilities operations for a corporate office location in Toronto, assisting with select projects and operational support for additional local offices. This role partners closely with the Facilities Manager and key stakeholders to ensure a safe, efficient, and well-maintained workplace environment. The ideal candidate is highly organized, customer-service-oriented, and capable of managing multiple priorities in a fast-paced office environment.
Responsibilities
- Support daily facilities operations for the assigned Toronto office location.
- Coordinate maintenance requests and follow through to resolution.
- Assist in managing preventive and corrective maintenance programs.
- Monitor workplace conditions to ensure cleanliness, safety, and operational efficiency.
- Support office moves, furniture reconfigurations, and workplace projects.
- Coordinate with vendors and service providers including janitorial, maintenance, and security teams.
- Monitor vendor performance and escalate issues when necessary.
- Assist with service scheduling, work orders, and invoice processing.
- Serve as a point of contact for employees regarding facilities-related requests and concerns.
- Support workplace initiatives and employee experience programs.
- Help maintain a professional and welcoming office environment.
- Assist with health and safety inspections and compliance activities.
- Support emergency preparedness procedures and building safety programs.
- Maintain accurate facilities documentation and records.
- Assist with budget tracking, purchase orders, and invoice reconciliation.
- Maintain facilities reports, maintenance logs, and operational documentation.
- Support reporting on key operational metrics and service levels.
- Provide operational support and project assistance for other local office locations as assigned.
- Participate in facilities improvement initiatives and special projects across the local portfolio.
Requirements
- Bachelor’s degree or diploma in Facilities Management, Business Administration, or related field preferred.
- 3–5 years of facilities coordination or facilities management experience.
- Experience supporting corporate office environments preferred.
- Familiarity with building operations and vendor coordination.
- Proficiency with Microsoft Office applications and facilities management systems.
- Knowledge of workplace health and safety practices in Ontario.
- Experience in a multi-site office environment.
- Strong interpersonal and stakeholder management skills.
- Interest in professional growth within facilities management and workplace operations.
Skills
- Strong organizational and multitasking abilities
- Excellent customer service and communication skills
- Strong attention to detail and follow-through
- Ability to work independently and collaboratively
- Problem-solving and time management skills
- Ability to manage changing priorities in a dynamic environment
Location
- Toronto, ON
Work Type
- Onsite
- Full-time
Experience Level
- 3-5 years
Education Level
- Bachelor's degree or diploma
Salary/Compensations
- 63,000.00 – 73,500.00 CAD per year
Benefits
- Discretionary bonuses may be available.
- Other compensation may be available.
About the Company
- JLL empowers you to shape a better way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
Equal Opportunity
- Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.