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About the Role
Able2 is seeking an Administrative Assistant/Receptionist to provide exceptional customer service while managing various administrative tasks and special projects to support operations.
Responsibilities
- Greet and assist building occupants as well as visitors and guests in a friendly and professional manner.
- Follow security procedures such as monitoring sign in and out book, issuing badges, and ensuring visitors sign in.
- Notify the appropriate employee of in-person visitors when they arrive.
- Answer incoming phone calls, directing them to the appropriate personnel while maintaining a high standard of phone etiquette.
- Provide administrative support to Able2 COO and Program Directors including data entry, filing, report preparation, purchasing assistance, copying and printing, word processing and mailings, composing/preparing correspondence, and appropriate special projects.
- Maintain organized filing systems for both physical and electronic documents.
- Assist with coordination of special event projects including pre-event planning and organization, as assigned.
- Assist with organizing adequate staffing and necessary equipment for each project to promote the success of such projects.
Requirements
- Minimum of a High school diploma (or equivalent) required.
- 1 -3 years’ experience in a similar or related position preferred.
- Strong computer skills and experience working with Microsoft Office 365 and similar applications, required.
- Ability to operate more complex office phones and manage multiple incoming calls.
- Valid driver's license and/or have access to reliable transportation sufficient to meet duties of the position preferred.
Skills
- Exceptional customer service
- Administrative tasks
- Special projects management
- Data entry
- Filing
- Report preparation
- Purchasing assistance
- Copying and printing
- Word processing
- Mailings
- Correspondence composition
- Filing systems management (physical and electronic)
- Event project coordination
- Staffing organization
- Equipment organization
- Microsoft Office 365
- Complex office phone operation
- Managing multiple incoming calls
Location
- Onsite
Work Type
- Full-time
- Monday - Friday
Experience Level
- 1-3 years preferred
Education Level
- High school diploma or equivalent
Salary/Compensations
- $19.70 - $20.90 per hour
About the Company
- At Able2, we take pride in enhancing the quality of life of the people we serve and have a long history of compassion and dedication to the individuals in our community.
Equal Opportunity
- Able2 Enhancing Potential is an equal opportunity employer.
- Able2 Enhancing Potential does not discriminate in employment on account of race, color, religion, national origin, citizenship stats, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.