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About the Role
As a Billing Coordinator, you will support the billing activities of projects across the organization. Partnering with Project Managers and internal stakeholders, you will coordinate project setup, prepare and process client invoices, maintain project records, and help ensure accurate and timely billing in accordance with company policies and client requirements.
Responsibilities
- Review and approve new project setups.
- Monitor work-in-progress by reviewing project labour, expenses, and disbursements.
- Process project billing in accordance with company revenue recognition policies.
- Prepare pre-billing documentation and complete timely invoicing.
- Post accounting entries and coordinate invoice distribution.
- Maintain project records, including contracts and supporting documentation.
- Investigate variances and provide reports and recommendations to management.
- Collaborate with Project Managers to identify additional billing opportunities.
- Track funding and advise Project Managers on budget utilization and remaining funding.
- Review and investigate expenses that have not been billed to clients.
- Support project closeout activities and account reconciliation upon project completion.
- Assist with internal audits and other financial reporting requirements as needed.
Requirements
- Degree or Diploma in Accounting, Finance, Business, or a related field.
- 2+ years of accounting, project accounting, billing, or related financial experience.
- Intermediate proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
- Experience working with ERP systems; Deltek Vision experience is considered an asset.
- Strong analytical, organizational, and problem-solving skills.
- Excellent communication and interpersonal skills with the ability to work effectively across departments.
- Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
- Some positions may involve online testing during the recruitment process.
- Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing.
- Preference may be given to candidates who are able to efficiently qualify for Government security clearances.
- Verification of background information over the previous five years including Canadian residency.
Skills
- Microsoft Office (Excel, Outlook, Word)
- ERP systems
- Deltek Vision
- Analytical skills
- Organizational skills
- Problem-solving skills
- Communication skills
- Interpersonal skills
Location
- Mississauga, ON
Work Type
- Full-time
Experience Level
- 2+ years
Education Level
- Degree or Diploma in Accounting, Finance, Business, or a related field
Salary/Compensations
- CAD $55,000 - $60,000
Benefits
- Mentoring and career development programs
- Flexible workplace that supports work life balance
- Paid personal days
- Minimum of three weeks of vacation to start
- Reimbursement for professional memberships
- Environmental and community involvement opportunities
- Wellness spending account
- Social activities
- Team events
- Corporate hotel rates
About the Company
- Pinchin makes buildings and environments better.
- We are a multidisciplinary engineering and consulting firm with offices across North America.
- Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering.
- We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.
- At Pinchin, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.
Equal Opportunity
- We are committed to employment practices that support a diverse and inclusive workplace.
- If you require reasonable accommodation during the recruitment process, please let us know.