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About the Role
As a Project Coordinator, you will support the planning and delivery of exhibitions and booth projects, managing timelines, budgets, and stakeholder communication to ensure smooth project execution.
Responsibilities
- Assist in planning, executing, and closing out Exhibit/ Environment projects according to deadlines and budget.
- Coordinate internal and external meetings, including agendas, notes, and action points.
- Maintain accurate project documentation, timelines, and status reports using enterprise tools like Smartsheet.
- Collaborate with other Service Lines including Creative, Logistics, and Live Production.
- Assist in tracking budgets, client POs, and invoicing using company tools.
- Support cost reconciliations and expense reporting post-event.
- Provide timely communication to Project Lead and relevant delivery teams.
- Prepare presentations and documentation for internal and client-facing use.
- Travel globally to participate in on-site set-up, delivery, and breakdown.
- Support the broader team onsite, acting as a point of contact for crew and suppliers.
Requirements
- A passion for Environments/ Exhibitions and the events industry.
- 1 year of experience in a project coordination role within exhibit/ booth planning or broader event planning.
- Ability to maintain an organized approach across multiple projects with differing timelines.
- Proficiency in Microsoft Office.
- Experience using project management tools.
- Comfortability with traveling and attending onsite events globally.
- A proactive and solution-oriented mindset.
Skills
- Project Coordination
- Timeline Management
- Budget Management
- Stakeholder Communication
- Smartsheet
- Microsoft Office
- Presentation Preparation
Location
- London
- Global
Work Type
- Hybrid
- Onsite
Experience Level
- 1 year experience
Salary/Compensations
- Competitive salary
Benefits
- Opportunities to learn, grow, and train.
- Involvement in broader workstreams.
- Reward and recognition initiatives.
- Access to exciting global live events.
- Opportunities to travel.
- Compelling annual leave and volunteering leave package.
- Private Medical and Life Insurance.
- Pension Scheme.
- Group Income Protection.
About the Company
- Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
- Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change.
- We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science.
- We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
- Our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing.
Equal Opportunity
- We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.