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About the Role
Pronto is seeking a highly organized and adaptable Project Coordinator to manage scheduling and logistics for all customer sites. This role is central to coordinating operators, field technicians, and site visits, ensuring projects are staffed correctly and run smoothly from planning to completion. It's a critical, high-visibility position responsible for ensuring the right people are in the right place at the right time.
Responsibilities
- Build, update, and manage master schedules and site visits for operators and field technicians, matching personnel based on skills, availability, and project requirements.
- Respond rapidly to last-minute scheduling changes, cancellations, and urgent requests while proactively flagging conflicts and staffing risks to leadership.
- Book and manage end-to-end travel arrangements (flights, lodging, ground transport) aligned with company policies and budgets, adjusting quickly to itinerary changes.
- Prepare, submit, and track accurate expense reports and travel cost documentation, reconciling expenses against project budgets.
- Serve as the main liaison for field staff and project stakeholders to communicate updates clearly, maintain project records, and identify process improvements.
Requirements
- 2+ years of experience in scheduling, dispatch, project, or travel coordination, ideally supporting field service or technical operations.
- Exceptional organization and prioritization skills to manage competing tasks and adapt under real-time, fast-paced pressure.
- Strong written and verbal communication skills with a focus on clear, timely stakeholder communication and proactive problem-solving.
- Proficiency with scheduling tools, spreadsheets, travel booking platforms, and expense management systems.
- High attention to detail, accuracy in expense tracking, and reliable follow-through.
Location
- San Francisco
Work Type
- Onsite
Salary/Compensations
- $70,000 - $95,000 per year
Benefits
- Medical, Dental, Vision, Disability, and Life Insurance
- Flexible Spending Account / Health Savings Account Options
- 401(k)
- Equity
- Sick Time, Unlimited Flexible Time Off, and Paid Holidays
- Paid Parental Leave
- Pre-Tax Commuter Benefit Plan
- Team lunch in our SoMa office every Tuesday and Thursday
About the Company
- Pronto AI is a global leader in commercializing autonomous vehicle (AV) technology, deploying Autonomous Haulage Systems (AHS) that automate operations in mines, quarries, and construction sites worldwide.
- We deliver real, production-ready autonomy that is already operating in the field.
- We are on a mission to make mining operations safer, smarter, and more efficient through cutting-edge technology.
- We are building toward becoming the world’s first profitable AV technology company.