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About the Role
The Accounting Coordinator will execute the day-to-day company financial, payroll and invoicing activities as well as oversee office management.
Responsibilities
- Execute day-to-day company financial, payroll, and invoicing activities.
- Oversee office management.
- Perform all day-to-day bookkeeping functions, including accounts payable, receivable, calculating insurance premiums, and bonus checks.
- Ensure accurate, timely, and complete transaction recording in accordance with GAAP.
- Close books each period on a timely basis.
- Complete monthly reconciliations of banking statements, vendors, and payroll.
- Process weekly payroll, including timesheet review, QuickBooks synching, ACH payment calculation, time-off tracking, and benefit payments.
- Handle quarterly reporting functions such as taxes (940, 941, NYS45, MTA) and sales tax preparation for NY and NJ.
- Support project administration by entering projects into QuickBooks, auditing labor and parts, creating invoices, and maintaining tracking spreadsheets.
- Respond to parent company inquiries and report and audit requests as a priority.
- Assist in the collection of past due accounts receivable.
- Ensure compliance with internal and external reporting guidelines.
- Perform additional duties as assigned to support business operations.
Requirements
- Ability to work independently and problem-solve.
- Detail-oriented.
- Effective communication with all customers, internally and externally.
- Ability to effectively manage multiple responsibilities simultaneously.
- Knowledge of accounting software QuickBooks is a plus.
- Knowledge of banking processes.
- Knowledge of purchase order processes.
- Knowledge of investigative researching.
- High level of proficiency in Microsoft Office products, Excel, Word, Outlook.
- Preferred QuickBooks knowledge.
Skills
- Bookkeeping
- Accounts Payable
- Accounts Receivable
- Payroll Processing
- Reconciliation
- Tax Preparation
- Invoicing
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
Location
- 1703 Church Street, Holbrook, NY 11741
Work Type
- Full-time
Experience Level
- 2-3 years of accounting/bookkeeping experience
Education Level
- Bachelor’s degree in accounting
- Bachelor’s degree in Finance
- Bachelor’s degree in Business Administration or related discipline
Salary/Compensations
- $75,000 with Discretionary Bonus
Benefits
- Medical, dental, vision, and life insurance coverage
- 401(k) retirement plan with company match
- Short/long-term disability coverage
- Paid time off (PTO)
- Paid holidays
- Employee assistance program (EAP)
- Ongoing training opportunities
- Support for continuing education
About the Company
- Cardinal Control Systems is a member of the AIR Control Concepts family.
- Cardinal Control Systems is the operating company for this position in the Northeast Region, within the Service department.
- Website: http://www.cardinalcontrolsonline.com/index.html
Equal Opportunity
- The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment.
- Employment decisions are based on business needs and qualifications.
- The Company complies with disability laws and provides reasonable accommodation to qualified individuals.