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About the Role

This hands-on, office-based role provides practical company secretarial, governance, and administrative support to the Group General Counsel, combining corporate compliance and board support with clerical tasks for the Group Legal department.

Responsibilities

Maintain an accurate legal entity database and annual compliance calendar, including filing, meeting, approval, and renewal deadlines.
Prepare and submit routine Companies House filings, such as confirmation statements, officer changes, and share capital filings.
Coordinate the delivery of annual accounts and related filing information with internal departments and external advisors.
Maintain the annual schedule of board, committee, and shareholder meetings and coordinate dates with attendees.
Prepare standard documentation for routine corporate actions like share allotments, transfers, and dividends.
Coordinate routine compliance information with overseas subsidiaries, local counsel, and service providers.
Maintain a complete execution record for deeds, agreements, and other material documents.
Maintain matter lists, deadline calendars, and other administrative records as requested.
Process legal and company secretarial invoices, purchase orders, and cost codes, and maintain fee trackers.

Requirements

Experience supporting a large corporate group with numerous UK entities and overseas subsidiaries.
Experience using entity-management software, board portals, document-management systems, and electronic signature platforms.
Experience with share transactions, corporate reorganisations, powers of attorney, company seals, notarisation, legalisation, or apostilles.
Experience supporting due diligence, audits, banking, or know-your-customer information requests.
Experience processing professional fees, purchase orders, budgets, or accruals.
Experience in the hotel, property, or wider hospitality sector.

Skills

Company secretarial
Governance
Administrative support
Corporate compliance
Board support
Clerical tasks
Record maintenance
Statutory filings
Meeting coordination
Document execution
Office administration
Entity management software
Board portals
Document management systems
Electronic signature platforms
Share transactions
Corporate reorganisations
Powers of attorney
Company seals
Notarisation
Legalisation
Apostilles
Due diligence
Audits
Banking
Know-your-customer requests
Invoice processing
Purchase orders
Budget management
Accrual tracking

Location

Office-based

Work Type

Full-time

Experience Level

Entry-level to Mid-level

Education Level

Relevant qualification or current study with The Chartered Governance Institute UK & Ireland, or a legal, business, governance or administration qualification.

Benefits

Social Events, Wellbeing and Team Activities
Training and development
Pension Salary Sacrifice Scheme
Career development and salary reviews
Interest-free Season Ticket Loan Scheme
1 Volunteer Days per year
Complimentary meals prepared by chefs
Length of Service related holiday scheme
Discount on Accommodation worldwide and 50% Food and Beverage Outlets
Life Assurance
Recommend a Friend Scheme

About the Company

Millennium Hotels and Resorts owns and operates a portfolio of over 120 hotels worldwide.
Properties are placed into collections: Leng’s Collection, M Social Collection, Millennium Collection, Copthorne Collection and The Biltmore.
Each collection has its own distinct personality, character and clearly defined hotel brands within it.
Offers real opportunities to develop and gain promotion within the industry.