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About the Role
As an R&D Operations Manager, you will provide technical and organizational support to our R&D team with administrative, operational, and controlling tasks. You will assist in coordinating, billing, and documenting research and funding projects, as well as operational support for central R&D processes, reporting and communication formats, and software tools. This role is ideal for individuals with initial experience in controlling, project management, operations, or assistance, preferably in research, innovation, or funding environments. Strong organizational skills, an understanding of administrative and organizational processes, a high degree of quality awareness, and the ability to process information and tasks in a structured manner are important. You should also have an interest in new technologies and enjoy a supportive role within the team.
Responsibilities
- Support R&D controlling, reporting, and funding management, including data preparation, maintenance of relevant reporting and documentation systems, and assistance with billing and proof processes.
- Assist with the preparation of project proposals, administration of research and funding projects, tracking of deadlines and requirements, and preparation and quality assurance of project-relevant documents and documentation.
- Coordinate appointments, workshops, and meetings, including preparation, follow-up, and task tracking.
- Support the documentation, organization, and further development of processes and workflows.
- Create and maintain presentations, reports, newsletters, and other communication materials, particularly for the clear presentation of project statuses, key figures, and decision-making bases.
- Organize and manage surveys, feedback formats, and internal events and learning formats.
- Provide general administrative and organizational support to the R&D team and coordinate with internal and external stakeholders.
Requirements
- Completed vocational training or a degree in a commercial, economic, or comparable field.
- Initial experience in operations, assistance, project coordination, controlling, or comparable support functions.
- Interest in research, innovation, or technology topics and willingness to learn new subjects.
- High degree of diligence, quality awareness, and reliability in handling data, contracts, proofs, deadlines, and project-relevant documents.
- Very good German and English language skills, along with a structured, reliable, and diligent work approach.
- Experience in research, innovation, or project environments.
- Understanding of project-related documentation, proof, and compliance requirements.
- Experience with reporting, funding, controlling, or administrative tasks.
- Experience organizing workshops, meetings, events, or cross-functional projects.
- Knowledge of digital work, collaboration, and reporting tools, e.g., Microsoft 365 (Excel, Word, PowerPoint), SharePoint, Miro, Wrike, Power BI, or comparable applications.
Skills
- Controlling
- Project Management
- Operations
- Assistance
- Reporting
- Funding Management
- Data Preparation
- Documentation
- Administration
- Presentation Creation
- Communication
- Organization
- Quality Management
- Microsoft 365
- SharePoint
- Miro
- Wrike
- Power BI
Location
- Remote
- Home Office
- Abroad (up to 40 days/year)
Work Type
- Full-time
- Permanent contract
- Hybrid
- Remote
- Work from abroad
Experience Level
- Entry-level
- Early Career
Education Level
- Vocational training
- University degree
Benefits
- Permanent contract
- 30 days of vacation
- Company pension plan
- Language courses (English/German)
- Employee discounts at selected sustainable brands
- Mental health support
- Virtual share program
About the Company
- GROPYUS is a technology-based construction company focused on building multi-story residential buildings.
- Utilizes a prefabricated building system with various design options, industrial offsite construction, and fully digitalized processes.
- Manufactures aspirational, sustainable, and affordable homes using timber construction methods.
- Aims to tap into a future market, boost Europe's innovation strength, and improve sustainability through scalable construction and manufacturing solutions.
- Mission: To design buildings as continuously evolving products to create the most exciting and affordable experience for all, building for people and conserving the planet's resources.
Equal Opportunity
- We value inclusion and ensure that everyone – regardless of their background – feels part of the community.
- We have a diverse and enriching work environment with people from over 50 countries.