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About the Role
You'll own the finance systems and the work that runs through them. Your job is to make that stack work for the people who use it. Sit with the accounting and payroll team. Learn how the month actually closes. Find where the hours go. Turn that into specs we can build, test what gets built against real numbers, roll it out, and write it down.
Responsibilities
- Own the request queue for finance systems, writing up, sizing, prioritizing, and closing every ask.
- Write clear specifications for builders, detailing current processes, changes, data impact, and success metrics.
- Test releases against real data before shipping, ensuring accuracy of financial totals and P&L lines.
- Manage the monthly management pack cycle, including readiness checks, generation, review, and necessary adjustments.
- Provide day-to-day support for the AP inbox, addressing issues with duplicates, attachments, vendors, and approvals.
- Manage vendor relationships for finance systems, including Sage, Paylocity, Bill.com, Ramp, and CrunchTime.
- Maintain up-to-date documentation for all workflows, creating runbooks for new team members.
- Train the team on changes through short, practical sessions.
- Ensure construction invoices are processed from Procore to Sage without rekeying.
- Implement daily reporting for cash over/short by stand, ensuring operational trust.
- Automate the management pack generation to eliminate manual slide edits.
- Establish a single, streamlined process for invoices from inbox to approval to payment.
Requirements
- Bachelor's degree in accounting, finance, information systems, business, or a related field, or equivalent work history.
- 1 to 3 years of experience in a business or systems analyst, AP or accounting, FP&A, or product/project coordination role, or a relevant internship.
- Experience closing a month, running payroll, or paying vendors, or close proximity to understanding these processes.
- Proficiency in spreadsheets.
- Ability to read SQL queries or willingness to learn within the first 90 days.
- Clear and concise written communication skills, capable of producing detailed one-page specifications from conversations.
- Strong attention to detail and ability to verify numbers before reporting.
- Experience using AI tools for work and informed opinions on their application.
- Familiarity with Linear or Jira for queue management is a plus.
- Experience with multi-entity or franchise accounting is a plus.
- Experience in restaurant, retail, or other multi-unit operations is a plus.
Skills
- Sage Intacct
- Bill.com
- Ramp
- Paylocity
- Xenial/Genius (point of sale)
- CrunchTime
- Smartsheet
- Procore
- AI tools
- SQL
- Spreadsheets
- Written communication
- Problem-solving
- Vendor management
- Documentation
- Training
Location
- Remote
- Central or Eastern time zones preferred
Work Type
- Full-time
- Remote
- Some travel to stands and job sites
Experience Level
- 1 to 3 years
Education Level
- Bachelor's degree in accounting, finance, information systems, business, or a related field, or equivalent work history
Benefits
- Medical, Dental, and Vision Insurance
- Life & AD&D Coverage
- Flexible PTO
- Paid parental leave
- Paid Bereavement Leave
About the Company
- Who Brew is a 7 Brew franchisee operating 44 drive-thru coffee stands across six states, with 20 more under construction and a pipeline of future sites.
- The technology team owns the systems that support the entire lifecycle of a coffee stand, from site acquisition to financial operations.