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About the Role
This is a front-of-house role with a genuine pathway into executive support. At its core, you will be responsible for delivering a consistently professional, welcoming experience at our London office - acting as the first point of contact for visitors, clients and the wider team. Alongside this, you will take on a growing set of Executive Assistant duties supporting our C-Suite, giving you real exposure to senior leadership and the foundation to develop into a full EA role over time.
Responsibilities
- Serve as the first point of contact for visitors, clients and guests - delivering a warm, professional and polished front-of-house experience.
- Manage the reception desk, including answering and directing calls, handling deliveries and maintaining visitor logs.
- Oversee meeting room bookings and ensure rooms are set up and ready in advance of meetings.
- Maintain office supplies, equipment and vendor relationships, ensuring the office is well-stocked and operational at all times.
- Support the onboarding of new joiners, including desk setup coordination and office orientation.
- Assist in facilitating internal events as directed by the Events and Communications lead.
- Ensure front-of-house and communal areas are consistently presentable and reflect our standards.
- Uphold confidentiality and data protection standards across all visitor and administrative processes.
- Assist with diary and calendar management for C-Suite executives, helping to keep priorities straight and schedules on track.
- Coordinate meetings and appointments end to end, including preparation of agendas, briefing materials and follow-up action tracking.
- Draft and review executive correspondence, presentations and documentation to a high standard.
- Arrange domestic and international travel - including flights, accommodation, ground transport and detailed itineraries.
- Support expense management and invoice processing in line with company policy.
- Assist with the coordination of leadership team meetings, including logistics, papers and action tracking.
- Handle confidential business matters and ad hoc projects with discretion and sound judgement.
Requirements
- Experience in a busy, professional reception or front-of-house role, ideally within a corporate, financial services or technology environment.
- A polished, confident front-of-house presence - comfortable as the face of the business for senior visitors and clients.
- Some exposure to EA or executive admin duties, whether formal or informal - diary management, travel booking, correspondence or meeting coordination.
- Exceptional written and verbal communication skills.
- Strong organisational skills and meticulous attention to detail.
- Proficient in Microsoft 365 (Outlook, Teams, Word, Excel) and confident picking up new tools and platforms quickly.
- Calm and composed when managing competing demands, with a proactive and self-sufficient mindset.
- High degree of discretion and professionalism when handling confidential matters.
- Comfortable in a fast-paced, growth-stage company where priorities can shift.
- Experience with visitor management systems or booking tools is advantageous.
Skills
- Microsoft 365 (Outlook, Teams, Word, Excel)
- Visitor management systems
- Booking tools
Location
- London
Work Type
- Full-time
Experience Level
- Entry-level
- Mid-level
About the Company
- CUBE is a global RegTech business defining and implementing the gold standard of regulatory intelligence for the financial services industry.
- We deliver our services through intuitive SaaS solutions, powered by AI, to simplify the complex and everchanging world of compliance for our clients.
- CUBE is a globally recognized brand at the forefront of Regulatory Technology.
- Our industry-leading SaaS solutions are trusted by the world’s top financial institutions globally.
- In 2024, we achieved over 50% growth, both organically and through two strategic acquisitions.
- We’re a fast-paced, high-performing team that thrives on pushing boundaries—continuously evolving our products, services, and operations.
- At CUBE, we don’t just keep up we stay ahead.
- We believe our future is built by bold, ambitious individuals who are driven to make a real difference.
- Our “make it happen” culture empowers you to take ownership of your career and accelerate your personal and professional development from day one.
- With over 700 CUBERs across 19 countries spanning EMEA, the Americas, and APAC, we operate as one team with a shared mission to transform regulatory compliance.
- Diversity, collaboration, and purpose are the heartbeat of our success.
- We were among the first to harness the power of AI in regulatory intelligence, and we continue to lead with our cutting-edge technology.
- At CUBE, You will work alongside some of the brightest minds in AI research and engineering in developing impactful solutions that are reshaping the world of regulatory compliance.
Equal Opportunity
- CUBE is an equal opportunity employer.
- We celebrate diversity and are committed to creating an inclusive environment for all employees.