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About the Role
Demonstrates consistent high-level support from Investment Managers through proactive work practices, strong execution, and consistent follow-through. May also provide administrative support to a broader department or team. Independently manages a range of tasks and responsibilities. Works under direction only as needed. Continually strives to develop their working knowledge of the asset management industry, Capital Group, the Investment Group and Managers’ priorities and preferences to improve their ability to anticipate needs, take full ownership of administrative processes and minimize the administrative burden for managers. Works productively with peers.
Responsibilities
- Provide full administrative support including extensive calendar management, prioritizing effectively, and responding promptly to polling requests.
- Coordinate meetings with internal associates and external contacts, including scheduling, preparing documentation, and greeting visitors.
- Manage complex travel arrangements, including multi-destination trips, high-risk locations, visa/passport requirements, and detailed itineraries.
- Maintain and update departmental and/or compliance-related reporting requirements.
- Complete monthly multi-currency business expenses, reconciling charges using Concur.
- Produce general correspondence, reports, and presentations, ensuring accuracy in grammar, punctuation, and spelling.
- Track, gather, maintain, and compile market or internal information, generating reports with visual aids.
- Conduct basic analysis and auditing.
- Organize and manage small department/team meetings and events.
- Provide team support and back-up coverage for peer assistants.
- Keep abreast of internal administrative policies and proactively identify opportunities for process improvement.
- Participate in project teams or focus groups when required.
- Assist managers with personal requests as supported by specific unit guidelines.
- Perform additional responsibilities as assigned.
Requirements
- Demonstrates the ability to work productively and collaborate well with others.
- Demonstrates commitment to Capital’s core values.
- Demonstrates consistent accuracy and attention to detail.
- Takes responsibility for completing tasks in a timely fashion and with good judgment.
- Demonstrates an understanding of the investment business and manager roles.
- Proficient with enterprise and Investment Group processes and systems.
- Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders.
- Able to respond productively to feedback from all sources.
- Distinguishes effectively between urgent and non-urgent requirements and adapts communication accordingly.
- Proactively seeks to understand the broader context for administrative requests to improve decision making.
- Proactively identifies potential issues/conflicts and provides effective solutions.
- Adapts to new tools and processes quickly and with a positive attitude.
- Proactively asks insightful questions better to understand systems, processes, the business, etc.
Skills
- Calendar management
- Meeting coordination
- Travel arrangement management
- Expense reporting
- Report generation
- Presentation development
- Basic analysis
- Auditing
- Team support
- Written communication
- Oral communication
Location
- Remote
- Hybrid
- Onsite
Work Type
- 12-month contract
- Full-time
Experience Level
- Entry level
Salary/Compensations
- Competitive salary
- Bonuses
- Profitability bonus
- 15% retirement contribution
Benefits
- Generous time-away
- Health benefits from day one
- Flexible work options
- 2-for-1 matching gifts for charitable contributions
- Annual grants for charitable organizations
- On-demand professional development resources
- Company-funded retirement contribution
About the Company
- At Capital Group, the success of the people who invest with us depends on the people in whom we invest.
- We offer a culture, compensation and opportunities that empower our associates to build successful and prosperous careers.
- Through nine decades, our goal has been to improve people’s lives through successful investing.
- We know that our history is a testament to the strength of the people we hire.
- More than 9,000 associates in 30+ offices around the world help our clients and each other grow and thrive every day.
- Core values: Integrity, Client Focus, Diverse Perspectives, Long-Term Thinking, and Community.
Equal Opportunity
- We are an equal opportunity employer, which means we comply with all federal, state and local laws that prohibit discrimination when making all decisions about employment.
- Our policies prohibit unlawful discrimination on the basis of race, religion, color, national origin, ancestry, sex (including gender and gender identity), pregnancy, childbirth and related medical conditions, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, citizenship status, AIDS/HIV status, political activities or affiliations, military or veteran status, status as a victim of domestic violence, assault or stalking or any other characteristic protected by federal, state or local law.