Medical Records and Health Information Specialist
CN Guidance and Counseling Services · Hauppauge, NY, US
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About the Role
The Medical Records and Health Information Specialist will be responsible for the on-site/virtual review, and operations of the organization's Health Information/Medical Records request fulfillment function.
Responsibilities
- Ensure that all requests for records are prioritized, responded to and followed-up on to resolution.
- Assist in the protection of health information (PHI) relating to each patient including ensuring that protected health information is kept confidential and made available only to authorized personnel, including assuring compliance with federal HIPAA regulations, 42 CFR and NYS Privacy laws.
- Assist with monitoring/facilitating the Records Retention Policy and the procedure for filing inactive charts in storage.
- Audit electronic systems and provide reports for valid consents/releases of information within organizational systems under the guidance of the Compliance Officer.
- Follow up on electronic security related items as directed by the Compliance Officer including ensuring the documentation and process for any privacy breach is followed through on to resolution.
- Assist in the review and updating of health information and privacy policies and procedures under the guidance of management and the Compliance Officer on a yearly basis or as needed.
- Assist with updating HIPAA related training as needed.
- Monitor the completion rates of HIPAA related training and follow up as needed to bring the organization into compliance.
- Coordinate review and update of forms on a yearly basis and as needed.
- Attend meetings including HIT, Quality Improvement and Compliance meetings as designated.
- Assist in developing and implementing processes that will allow the organization to fill medical records requests and issue consents electronically wherever possible.
- Identify and implement quality improvement trainings and activities as part of professional development goals.
- Complete Quality Improvement Training during onboarding and participate in Quality Improvement refresher training as needed.
- Cultivate a culture of inclusion for all employees that respects their individual strengths, views and experiences.
- Adherence to all safety protocols and procedures to ensure a safe working environment for all employees.
- Demonstrate a commitment to maintaining a safe work environment by following established safety guidelines.
- Include any relevant knowledge or experience regarding health and safety protocols to ensure a safe work environment for all employees.
- Other duties as assigned.
Requirements
- 3+ years of relevant work experience in the health care field
- Experience with Electronic Medical Record systems
- Knowledge and experience with HIPAA compliance
- Microsoft Office Suite proficient with an emphasis on Microsoft Excel skills
Skills
- Microsoft Office Suite
- Microsoft Excel
- HIPAA compliance
Location
- On-site/virtual
Work Type
- Full-time
Experience Level
- 3+ years
Education Level
- Associates degree required
- Bachelor's degree preferred
Benefits
- Medical
- Dental
- Vision
- $0 Deductible Platinum Plus Medical Insurance Plan - 90% Employer Provided Benefit
- Flexible Spending Account
- 403(b) retirement plan
- Long Term and Short Term Disability
- Legal Plan
- Dependent Care Expense Account
- Life Insurance/Supplemental Life Insurance
- Pet Insurance
- HRA
- Training programs including a Mentorship program
- Employees may be eligible for Federal/Public Student Loan Forgiveness
- Career growth and Promotional opportunities
- Employee Perks and Discounts to Broadway shows and more
- 5 Personal Days
- 10-20 Vacation Days
- 12 Sick Days
- 12 Company Paid Holidays-yearly
About the Company
- CN Guidance & Counseling Services, inspires and catalyzes recovery for people living with mental health and substance use conditions through innovative and person-centered integrated clinical treatment, counseling, housing, and support services.
- Awarded Newsday/Dan papers Top Long Island Work Place 2019-2026, 8 years in a row.
- Every job and every team at our agency plays a role in helping other Long Islanders live healthy and fulfilling lives.
- Engage your passion and CHOOSE a career & employer where you can use your vital energy to make a difference.
Equal Opportunity
- It is the policy of CN Guidance and Counseling Services, Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. CN Guidance and Counseling Services, Inc. prohibits any such discrimination or harassment.