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About the Role

The Bookkeeper will manage day-to-day bookkeeping activities, including accounts payable, accounts receivable, bank reconciliations, and financial reporting support in a fast-paced, collaborative environment. The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, and attention to detail.

Responsibilities

Monitor daily AP activity in AvidXchange/Rent Manager or similar platforms.
Review invoice coding and charges for accuracy.
Batch and post approved invoices into Rent Manager or other property management software.
Research and resolve invoice discrepancies.
Generate and analyze weekly AP Aging reports.
Obtain and track vendor Certificates of Insurance (COIs).
Maintain accurate vendor records.
Respond to vendor and property manager inquiries regarding payment status.
Record and track property-related expenses.
Record and reconcile mortgage escrow activity.
Process monthly management fee invoices and tenant security deposit refunds.
Support audit-related AP inquiries and provide necessary documentation.
Prepare and distribute monthly rent bills and tenant statements.
Record and scan checks and post payments into accounting systems.
Manage daily cash posting and bank deposit recording.
Reconcile the security deposit general ledger (GL) to bank statements and tenant ledgers.
Monitor and follow up on outstanding receivables.
Analyze and maintain AR Aging reports, prioritize collections, and resolve discrepancies.
Process move-out reports, Section 8 payments, and security deposit refunds.
Respond promptly to tenant inquiries regarding charges, payments, and account balances.
Maintain accurate tenant records.
Perform weekly and monthly bank reconciliations.
Perform bill-backs on corporate and property books.
Assist with month-end and year-end closings, including account reconciliations.
Assist with monthly BVR reports.
Enter key data from new loans into mortgage databases.
Support audits and financial reporting as needed.
Assist with other general accounting and finance-related tasks as assigned.

Requirements

3–5 years of experience as a Bookkeeper, Accounts Payable/Receivable Specialist, or in a similar accounting role.
Strong understanding of accounting principles, AP/AR procedures, and financial reconciliation.
Familiarity with real estate or property management accounting is a plus.
Proficient in Microsoft Office, particularly Excel and Word, and Google Workspace, including Sheets, Docs, and Gmail.
Experience with accounting software such as Rent Manager, AvidXchange, or similar platforms.
Excellent analytical, problem-solving, and organizational skills.
Strong attention to detail and the ability to work accurately in a fast-paced environment.
Effective communication and interpersonal skills.
Ability to multitask, prioritize responsibilities, and meet deadlines.
Ability to work independently as well as collaboratively as part of a team.
Positive attitude with a willingness to learn, grow, and take on new responsibilities.

Skills

Accounting Principles
Accounts Payable
Accounts Receivable
Bank Reconciliations
Financial Reporting Support
General Accounting
AvidXchange
Rent Manager
Microsoft Office
Excel
Word
Google Workspace
Google Sheets
Google Docs
Gmail
Analytical Skills
Problem-Solving Skills
Organizational Skills
Attention to Detail
Communication Skills
Interpersonal Skills
Multitasking
Prioritization
Teamwork

Experience Level

3-5 years