Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Executive & Personal Assistant role.
Rezi rewrites your resume against Prime Data Centers's job description. Free.
Tailor your resume to this Executive & Personal Assistant role.
Rezi rewrites your resume against Prime Data Centers's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Executive & Personal Assistant posting at Prime Data Centers — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Executive & Personal Assistant posting at Prime Data Centers — free, in seconds.
About the Role
Prime is seeking a highly organized, resourceful, and high-integrity Executive & Personal Assistant to support one of our Senior Executive. This role requires discretion, confidentiality, and the ability to anticipate needs through building trust and understanding the executive's priorities and working style.
Responsibilities
- Manage a complex, often shifting calendar for the executive, who travels internationally and domestically.
- Screen and manage email, correspondence, and phone calls.
- Coordinate the executive's travel logistics and detailed itineraries.
- Proactively reach out to and coordinate directly with internal and external contacts to schedule meetings and drive follow-through.
- Prepare briefing materials, agendas, and follow-up notes for meetings.
- Handle expense tracking, invoicing, and basic administrative record-keeping.
- Support the upcoming New York office relocation.
- Liaise with business partners, clients, vendors, and staff on the executive's behalf.
- Help coordinate family logistics, including support around family care needs and management of multiple residences.
- Manage personal scheduling, appointments, and reminders.
- Run errands and coordinate personal shopping, deliveries, and services.
- Assist with household vendor coordination (maintenance, repairs, deliveries).
- Handle ad hoc personal requests and projects with discretion and efficiency.
Requirements
- A strong interpersonal fit, with the ability to build genuine trust over time.
- A track record of remaining composed and effective in high-pressure, fast-moving environments.
- A proactive, resourceful approach to problem-solving.
- Flexibility to accommodate occasional urgent requests outside standard hours.
- Willingness to build responsibility and autonomy gradually.
- Strong interpersonal skills, with the ability to build rapport and work effectively with stakeholders inside and outside the company.
- Discretion and confidentiality are essential.
Skills
- Calendar management
- Email management
- Phone call management
- Travel coordination
- Meeting scheduling
- Expense tracking
- Invoicing
- Administrative record-keeping
- Vendor coordination
- Problem-solving
- Interpersonal skills
Location
- New York
Work Type
- Onsite
Experience Level
- Commensurate with experience
Salary/Compensations
- 130K-170K
- Bonus compensation for going above and beyond during high-demand periods
Benefits
- 401k fully vested upon enrollment, up to a 4% employer match
- 100% employee premiums paid by employer for medical, dental, vision, life insurance, and disability
- Paid Time Off + Sick time
About the Company
- Prime is an Equal Opportunity Employer.
Equal Opportunity
- All applicants are considered for employment without attention to race, color, age, religion, sex (including pregnancy, childbirth or related medical conditions), sexual attention, gender identity or expression, genetic information, ancestry, national origin, citizenship, protected veteran or military status, disability status, or any other classification protected by federal, state, or local laws and ordinances.