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About the Role

This position assists with administrative and operational tasks to support accurate documentation, timely processing, effective communication, and efficient day-to-day operations across Accounts Payable and Shop/Warehouse departments.

Responsibilities

Assist with daily Accounts Payable functions under the direction of the Business Services Manager.
Monitor the Accounts Payable email inbox and assist with receiving, reviewing, and entering vendor invoices.
Assist with obtaining missing purchase orders, receipts, approvals, or other supporting documentation.
Maintain accurate vendor information and organized Accounts Payable records.
Help research and resolve routine invoice discrepancies and vendor questions.
Provide backup support for routine Accounts Payable responsibilities as needed.
Assist the Warehouse Manager with daily shop and warehouse operations.
Assist with receiving incoming materials, parts, equipment, and supplies and verify quantities against purchase orders and packing slips.
Identify and communicate receiving discrepancies, shortages, or damaged materials.
Support parts and inventory management, including organizing, stocking, tracking, and maintaining accurate inventory records.
Assist with monitoring inventory levels and identifying parts or materials that may need to be reordered.
Support logistics associated with deliveries, pickups, shipments, and material transfers.
Help maintain a clean, safe, organized, and efficient shop and warehouse environment.

Requirements

High school diploma or equivalent required.
Previous administrative, operations, accounting, field service, warehouse, or related experience preferred.
Able to maintain a state driver’s license.
Working knowledge of VISTA by Viewpoint is preferred.
Ability to learn company accounting, field service, and operational software systems.
Strong organizational and time management skills with the ability to multitask and prioritize effectively.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning new software systems.
Excellent written and verbal communication skills.
Detail-oriented with strong problem-solving skills and a proactive attitude.
Ability to read and comprehend written instructions, emails, and business correspondence.
Strong written communication skills for drafting emails, reports, and internal documents.
Ability to effectively present information in one-on-one and small group settings with employees, customers, and vendors.
Proficiency in basic arithmetic, including addition, subtraction, multiplication, and division.
Ability to work with percentages, ratios, and basic financial calculations.
Comfort with spreadsheets and data entry for tracking expenses, reports, and administrative tasks.
Strong problem-solving skills with the ability to follow written, verbal, or visual instructions.
Ability to prioritize multiple tasks, manage deadlines, and adapt to changing priorities.
Attention to detail and sound judgment in handling confidential information.
Regularly required to sit, use hands for typing and office-related tasks, and communicate clearly.
May occasionally need to stand, walk, or lift office materials up to 25 pounds.
Vision requirements include close vision for computer work and the ability to adjust focus.

Skills

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
VISTA by Viewpoint
Accounting software
Field service software
Operational software systems
Organizational skills
Time management skills
Multitasking
Prioritization
Written communication
Verbal communication
Problem-solving
Attention to detail
Basic arithmetic
Spreadsheet data entry

Location

Wellsville, NY

Work Type

Full-time

Experience Level

Experienced

Education Level

High school diploma or equivalent

Salary/Compensations

$21.00 - $25.00 Hourly

Benefits

Competitive Weekly Pay
Comprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans)
401(k) Retirement Savings Plan with a 5% match
Life Insurance
Short & Long-Term Disability
Up to 4 weeks of Paid Off
9 Paid Holidays + Veterans Day for Veterans
Company-sponsored education and career advancement programs
FirstCall Academy
Learning & Education Assistance Program (LEAP)
FirstCall Progression Program
Generous Referral Bonus of $2,500 per referral
Company vehicle or allowance
Mobile phone or phone allowance
Uniforms
Work boot allowances

About the Company

KATS is a rotating equipment service and maintenance company serving customers across the United States.
Founded in 2022, KATS partnered with FirstCall Mechanical in 2025.
FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services.
FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more.
With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships.
The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.
FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well.
We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.

Equal Opportunity

FirstCall Mechanical values our employees' well-being, growth, and success!
FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well.