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About the Role
The New York Times is seeking an operational owner and highly organized self-starter to join our Newsroom Operations team as an Operations Manager. You will provide hands-on support and oversight of numerous logistics involved in the smooth daily operation of several assigned department(s). This role requires a quick learner and creative problem solver capable of handling the ever-changing demands of a fast-paced newsroom environment, guiding tasks across the finish line and supporting masthead members and journalists with daily responsibilities and projects.
Responsibilities
- Serve as the primary, accountable operational contact for members of the masthead, department heads, and journalists, resolving operational roadblocks independently.
- Responsible for on-site setup of various in-office events including mock elections, team all hands gatherings of staff from around the country, team lunches and various similar events, and also serving as a production coordinator for all such events.
- Oversee complex equipment setups for assigned desks, special coverage teams, and events, ensuring that all hardware, workstation, and specialized technical configurations are in real-time.
- Work with the Newsroom Finance team to help create annual budgets and provide oversight of those budgets, including monthly closes and supplying additional financial reports.
- Manage work and vacation schedules and maintain accurate time banks in Workday, and work with Payroll to verify time banks for transfers, departures, and annual payouts.
- Manage a travel calendar and ensure anyone traveling on assignment is properly set up on the company's business travel accident insurance.
- Approve expenses and travel costs in Workday.
- Manage and process freelancers and vendors' payments, working with the Contracts Manager.
- Oversee accounts payable and accounts receivable for assigned departments.
- Work with HR and recruiting teams to assist with position management transactions.
- Facilitate Workday management, including onboarding new employees and helping them to get the training, equipment, and information they need.
- Keep staffing lists, org charts, and various email distribution lists up to date with any staffing changes in the department.
- Purchase supplies and equipment, keep track of all departmental expenses, including capital spending and outside vendor spending.
- Work in Zip for independent contractor onboarding, sourcing events and purchasing.
- Be available for a variety of tasks that come up, often urgently, including troubleshooting and assisting writers and editors with on-site and off-site needs.
- Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.
Requirements
- 5+ years of experience in an operational or administrative role
- Ability to drive projects forward
- Excellent written and verbal communication skills
- Experience dealing with detailed and confidential and private concerns
- Ability to work and keep an optimistic attitude while maintaining a keen sense of urgency
- Be accessible after hours or on weekends when circumstances require
- Impeccable organizational and time management skills; ability to multitask, prioritize and work under deadline pressure
- Ability to work with all levels of management and staff and manage the needs of a team of 100+ employees and leaders
Skills
- Workday experience
Location
- Hybrid
Work Type
- Hybrid
- On-site (4 days a week, potentially 5 during peak cycles)
Experience Level
- 5+ years
Education Level
- Bachelor's degree preferred, or equivalent combination of training and experience
Salary/Compensations
- $85,000—$100,000 USD
About the Company
- The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism.
- We embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization.
- We encourage people from all backgrounds to apply.
Equal Opportunity
- We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law.
- All applications will receive consideration for employment without regard to legally protected characteristics.
- The U.S. Equal Employment Opportunity Commission (EEOC)’s Know Your Rights Poster is available here.
- The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws.
- Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com.