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About the Role
Expedite open orders by working closely with suppliers and buyers to ensure on-time delivery of all purchase orders. This function is essential to the success of the organization as it is a critical step in the delivery of completed products to the customer. Other tasks include providing administrative and clerical support specifically related to supply chain and procurement department activities.
Responsibilities
- Ensure delivery dates are current and obtainable in the system.
- Communicate closely with suppliers to maintain industry best On-Time delivery standards.
- Coordinate part requirements and product needs between several internal groups including Program Management, Program Finance, Engineering and Material Managers/Planning.
- Resolve invoice issues ensuring on time payments to supplier.
- Maintain files, logs, and records of invoices, purchase orders, and other related documentation.
- Maintain information on computer systems.
- Assist in expediting orders.
- Assist buyers in contacting vendors to obtain prices and schedule delivery dates.
- Prepare standard requests for quotations and purchase requisitions.
- Handle initiatives regarding pricing revisions, order cancellations, discontinued items, acceptable substitutes, delivery date revisions, invoice discrepancies, and change order logs.
Requirements
- Ability to obtain a US security clearance.
Skills
- Strong organizational skills
- Ability to multitask in a fast-paced environment
- Strong communication skills
- Microsoft Word
- Microsoft Excel
- Knowledge in FAR/DFAR procurements
- Previous experience using MRP systems
Location
- Amityville, NY
- Remote
Work Type
- 9/80 schedule
- 1st Shift
Experience Level
- Minimum of 6 years of prior relevant experience
- Minimum of 2 years of prior related experience
Education Level
- High School Diploma or equivalent
- 2 years post-Secondary/Associates Degree
Salary/Compensations
- $25.00 MIN - $46.63 MAX (California, Connecticut, Massachusetts, New Jersey, Washington, Greater D.C. area, Denver, or NYC areas)
- $21.63 MIN - $40.38 MAX (Colorado state, Hawaii, Illinois, Maine, Maryland, Minnesota, New York state, Cleveland Ohio, Vermont and Virginia)
Benefits
- Health insurance
- Disability insurance
- 401(k) match
- Flexible spending accounts
- EAP
- Education assistance
- Parental leave
- Paid time off
- Company-paid holidays