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About the Role

Under the strategic direction of the Facilities Manager, the Assistant Facilities Manager plays a pivotal role in ensuring the seamless operation of a designated facility, portfolio of buildings, or campus environment. This position is entrusted with the disciplined execution of established policies, procedures, and service programs that uphold the integrity, safety, and functionality of the physical workplace. The Assistant Facilities Manager is expected to demonstrate a proactive commitment to operational excellence, aligning daily responsibilities with the broader objectives of the client. This includes fostering a responsive and solutions-oriented approach to tenant needs, maintaining rigorous standards in environmental health and safety, and reinforcing quality assurance protocols. The role demands not only technical competence but also a composed, client-centric mindset—one that anticipates challenges and navigates them with precision and professionalism.

Responsibilities

Ensure the seamless execution of daily operations across the assigned facility or campus, including oversight of janitorial services, life-safety systems, engineering functions, site services, and general maintenance, aligning with Cushman & Wakefield policies and client mandates.
Routinely review contracts, competitively bid as necessary, and verify invoices against contractual terms.
Supervise all maintenance initiatives impacting the interior and exterior presentation and functionality of the property portfolio.
Respond with urgency and precision to service requests from building occupants, including maintenance, repairs, cleaning, and implementation of contractual programs.
Compile and maintain comprehensive documentation and reporting, including Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Compliance Logs, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor COIs, As-Built Drawings, Paid Invoice Files, General and Contract Files, Annual Property Condition Reports, and Year-End Performance Reports.
Prepare and manage budgets, financial statements, contracts, expenditures, and purchase orders.
Support the development of capital budgets and contribute to a five-year strategic plan for maintenance, facility enhancements, and cost optimization.
Collect, analyze, and synthesize statistical data to assess facility performance against management objectives.
Maintain fluency in the terms and obligations of the management contract, vendor agreements, and all other facility-related contracts.
Monitor tenant and vendor compliance with insurance requirements and coordinate claims management.
Conduct proactive inspections of the facility, including systems, rooms, and common areas, and report findings with actionable recommendations.

Requirements

Associate’s degree in Facilities Management, Building Operations, Business, or a related discipline is required.
Bachelor’s degree is preferred.
Minimum of 3–5 years of experience in commercial or industrial real estate, with a focus on facility management.
Demonstrated expertise in maintenance, construction, engineering, and comprehensive property operations.
Experience with CMMS/Work Order Management systems is preferred.
Industry certifications such as Certified Facility Manager (CFM), IFMA, or BOMA credentials are strongly recommended.
Ability to interpret construction specifications and architectural blueprints.
Proficiency in contract language and management agreements.
Skilled in Building Management Systems (BMS) operation and monitoring.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong financial acumen, including budgeting, forecasting, and financial tracking.
Familiarity with financial systems such as Yardi is a plus.
Must be able to sit, stand, or walk for extended periods.
Frequent reaching, bending, and movement between buildings or outdoor areas.
Regular use of office equipment including phones, computers, scanners, and copy machines.
Ability to lift up to 40 pounds and support event or office setup tasks.
Visual and auditory acuity sufficient to read documents and communicate clearly.
Willingness to work extended periods without relief during priority/emergency situations, including overtime.
Willingness to support after-hours/weekends building-related activity as required.
Ability to respond to client callbacks for regular repair and/or emergency events.
Legal documentation establishing identity and eligibility to be legally employed in the US/United States Citizenship.
Must pass a Drug Testing.
Must pass a Criminal background check.
Must have a Clean DMV record (for related driving roles).
Must pass Education verification.
Must pass Reference checks.

Skills

Communication Proficiency (oral and written)
Technical Proficiency
Problem Solving and Analytical Acumen
Leadership and Influence
Team Collaboration
Relationship Management
Financial Stewardship
Contract management
Building Management Systems (BMS) operation and monitoring
Microsoft Office Suite (Word, Excel, PowerPoint)
Budgeting
Forecasting
Financial tracking

Work Type

Full-time

Experience Level

3-5 years

Education Level

Associate's degree
Bachelor's degree

Salary/Compensations

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.

About the Company

Cushman & Wakefield uses artificial intelligence (AI) tools to assist in screening and assessing applications. All hiring decisions are reviewed and confirmed by our recruitment team.
This posting is for a new position.
Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace.

Equal Opportunity

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics.
Discrimination of any type will not be tolerated.
If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.
Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.