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About the Role
The Fine Arts Coordinator provides essential administrative support to the School of Fine Arts, serving as a key liaison between the Director, faculty, students, staff, and community members. This 20-hour per week position requires exceptional organizational abilities, attention to detail, and a passion for the arts.
Responsibilities
- Maintain comprehensive School of Fine Arts calendar
- Schedule rooms for classes, lessons, rehearsals, and performances
- Coordinate purchasing and procurement for the music department, tracking budget expenditures
- Organize physical spaces and maintain the music library
- Create and maintain excel spreadsheets for student information, faculty schedules, and event planning
- Schedule piano tuning throughout the year
- Arrange for instrument maintenance and repair
- Coordinate locker assignments and create sign-up systems for students
- Manage recruiting efforts
- Collaborate with marketing and communications for Fine Arts events promotion
- Collect program details from faculty and submit to communications for program creation
- Create digital programs and prepare slides for concerts
- Assist with tour planning and logistics
- Attend music tours to manage logistical details
- Organize student celebrations and end-of-semester events
- Coordinate ensemble and individual photos
- Submit event information to university communications for promotion
- Maintain social media presence on platforms like Facebook and Instagram
- Collect information from faculty and students to help create SoFA newsletters and manage distribution
- Submit design requests for flyers and promotional materials
- Update the School of Fine Arts website with current information
- Manage email communications to students, faculty, and community members
- Coordinate Friday Serenade sign-ups
- Organize jury sign-ups and scheduling
- Assist with student worker assignments and scheduling
- Support student recital logistics
- Create folders and materials for student camps and workshops
- Assist with planning and execution of music camps
- Reserve rooms and arrange for necessary equipment
- Order supplies, prepare student folders, and organize materials
- Coordinate food and refreshments for camps and special events
- Assist with Fine Arts recruiting efforts with schools and community
- Coordinate alumni communications and events
- Support faculty with community engagement initiatives
- Help manage partnerships with community organizations
- Other duties and functions as needed
Requirements
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience with social media platforms and basic marketing principles
- Ability to work independently and as part of a team
- Detail-oriented with strong problem-solving skills
- Ability to create and implement systems and follow processes that improve efficiency and effectiveness
- Ability to articulate and model the Concordia University Texas’ mission, vision, and values
- Commitment to encouraging and supporting diversity, inclusion, and equity
- Mission-driven individuals who have a heart for the Gospel and are committed to the Concordia Distinctive, our faith-based mission of empowering students from all backgrounds to lead lives of critical thought, compassionate action, and courageous leadership.
Skills
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Social media platforms
- Basic marketing principles
- Event planning and coordination
- Design software (such as Canva)
- Website content layout
Location
- Concordia University Campus
Work Type
- 20-hour per week
Education Level
- Associate's degree or higher
About the Company
- Concordia University Texas (CTX) is an Equal Employment Opportunity employer.
- CTX seeks candidates who demonstrate both professional excellence and strong personal faith in Christ, while strengthening our campus culture of diversity, equity, and inclusion.
- As an institution rooted in the Lutheran tradition and aligned with the Lutheran Church-Missouri Synod, CTX does not discriminate on the basis of gender, race, color, age, national origin, disability, genetic information, military or veteran status, or any other basis protected by law.
Equal Opportunity
- Concordia University Texas (CTX) is an Equal Employment Opportunity employer.
- CTX does not discriminate on the basis of gender, race, color, age, national origin, disability, genetic information, military or veteran status, or any other basis protected by law.