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About the Role
Forum Asset Management is seeking an Administrative Assistant | Front Office Reception to serve as a key point of contact, maintaining a welcoming and professional environment. This role is ideal for an experienced administrative professional with a positive attitude, excellent organizational skills, and a strong work ethic.
Responsibilities
- Welcome visitors and ensure they are properly directed.
- Maintain boardroom bookings and monitor the main office phone line.
- Order and restock office supplies and groceries.
- Maintain and monitor office supply inventory levels.
- Monitor the kitchen, boardrooms, and common areas for order and cleanliness.
- Coordinate couriers and distribute mail.
- Update and maintain corporate subscriptions and memberships.
- Perform monthly reconciliation of corporate credit cards.
- Track and remind team members of quarterly objectives.
- Record, track, and maintain document storage and filing systems.
- Serve as liaison between IT vendor and internal team for issue resolution.
- Coordinate maintenance service tickets and appointments with property management.
- Support the Senior EA and undertake administrative tasks as assigned.
- Provide administrative support to the broader team, including leadership, for tasks like updating presentations, scheduling travel, and calendar management.
- Assist with new employee workstation setup, internal relocations, and new hire onboarding scheduling.
- Assist with event planning and support evening events.
- Support and participate in the Health & Safety Committee, policy updates, and programs.
Requirements
- Proficiency in Microsoft Office.
- Ability to multitask and approach problem-solving creatively.
- High attention to detail and accuracy.
- Ability to deal with ambiguity and handle changing and competing priorities.
- Demonstrated ability to learn quickly and possess organizational awareness and business acumen.
- High sense of urgency and interest in growth within the firm.
Skills
- Positive attitude
- Strong work ethic
- Highly organized
- Strong time management skills
- Strong written and verbal communication skills
- Thrives in a fast-paced environment
- Strong interpersonal skills
- Organizational awareness
- Business acumen
Location
- In-Office, 181 Bay Street, Toronto
Work Type
- Full-time
- In-office (5 days/week)
Experience Level
- Entry level role
- New graduate with experience in a support administrative role preferred
Salary/Compensations
- $50,000 – $60,000 CAD
- 10% target bonus
Benefits
- Top-tier insurance program
- $1,000 annual wellness credit
- Competitive pay
- Paid time off
- Performance-based incentives
- Employee Match Program
- Support for professional designations
- TTI behavioural assessments
- Quarterly learning forums
- Hands-on access to enterprise-grade AI tools
- Paid volunteer days
- Opportunities to participate in team-led community initiatives
- Quarterly All Teams sessions
- Lunch & Learns
About the Company
- Forum Asset Management is a North American investor, developer, and asset manager with a 29-year track record of delivering long-term value through real estate, private equity, and infrastructure investments.
- We are a purpose-driven firm committed to sustainability, responsible investing, and making a positive impact in the communities where we invest.
- With over $3 billion in AUM, Forum is one of Canada's most dynamic investment platforms.
- Forum is also building one of the fastest-growing self-storage platforms in Canada.
- Forum is a values-led, high-performance organization.
- We embrace agility and innovation, and we strive to foster a team culture grounded in integrity, collaboration, humility, and results.
- Our growth is fueled by our ability to identify structural real estate themes and deliver strategies that balance income, impact, and long-term value creation.
Equal Opportunity
- Forum is an equal opportunity employer.
- We are committed to providing accessible employment practices.
- Should you require an accommodation during any phase of the recruitment process, please let the recruitment team know recruiting@forumam.com