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About the Role

McCarthy Tétrault is seeking a Legal Assistant, Litigation for their Toronto office. This role supports lawyers with document preparation, calendar management, and client support, requiring a minimum of 3 years of relevant experience and proficiency in handling confidential matters.

Responsibilities

Preparing, editing, formatting, printing, scanning, and revising correspondence, memoranda, litigation documents, reports, forms, labels, and other printed material.
Coordinating and dispersing tasks to resource groups such as Document Specialists, Administrative Clerks, and Billing Assistants, ensuring timely completion.
Proofreading documents for appropriate formatting, spelling, grammar, and clarity.
Assisting lawyers in the preparation and coordination of hearings and trials, recording and monitoring court appearance dates, pleadings, and filing requirements.
Preparing basic court pleadings or other courtroom visuals.
Coordinating service and filing of proceedings with agencies and courts.
Scheduling and coordinating discoveries, expert witnesses, or other court-designated hearings, and monitoring evidence gathering.
Maintaining in-depth knowledge of legal terminology, court rules, procedures, and applicable medical terminology.
Managing files, including opening new files, maintaining complex files, and developing/utilizing filing systems for paper or electronic records.
Organizing law and precedent files.
Working with Records Management and Administrative Clerks to create, maintain, and store client files.
Managing key dates, including physical bring-forward systems and updating calendars for assigned lawyers.
Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
Updating contact names and addresses in the client database.
Coordinating client meetings, including scheduling rooms and arranging catering or audio-visual equipment.
Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; arranging for specialized mail or messenger services.
Receiving, handling, screening, and/or directing incoming calls; responding to routine inquiries and requests from clients; taking messages.
Assisting with the preparation and finalization of daily time entry for Billing Assistants.
Working with Finance to coordinate new Client and Matter openings (KYC).
Coordinating activities with functional area staff (Office Services, Marketing, etc.).
Providing backup support for absent assistants and supporting colleagues with multiple tasks or deadlines.
Maintaining and updating job knowledge and technical skills through education opportunities.
Performing other duties as assigned.

Requirements

Minimum 3 years of relevant experience.
Experience with conflicts checks.
Experience dealing with highly confidential matters.
Legal Assistant Diploma or equivalent.
Minimum 10 years of experience as a litigation legal assistant.
In-depth knowledge of legal terminology, court rules and procedures.
Strong attention to detail.
Superior word processing, spelling, proofreading and editing skills.
Capacity to perform duties with speed and accuracy.
Strong time management, organizational and multi-tasking skills.
Ability to work under pressure to meet important deadlines.
Ability to follow-up on files and delays with minimal supervision.
High level of discretion and confidentiality.
Flexibility to occasionally work overtime.

Skills

Document preparation
Calendar management
Client support
Conflicts checks
Confidentiality
Legal terminology
Court rules and procedures
Word processing
Spelling
Proofreading
Editing
Time management
Organization
Multi-tasking
Working under pressure
Meeting deadlines
Follow-up
Discretion
AI application screening analysis

Location

Toronto

Work Type

Hybrid work environment

Experience Level

Minimum 3 years of relevant experience
Minimum 10 years of experience as a litigation legal assistant

Education Level

Legal Assistant Diploma or equivalent

Salary/Compensations

$70,000 - $80,000 annually

Benefits

Outstanding benefits from day one
Insurance premiums paid by the Firm
Wellness reimbursements
Technology reimbursements
Comprehensive wellbeing support
Access to Dialogue for confidential mental health support
Virtual healthcare assistance
Proactive wellness resources
Competitive compensation
Paid overtime
Generous time off
Day off to volunteer
Day off for birthday
Ongoing professional development opportunities
Strong community involvement
Commitment to equity, diversity and inclusion
Supportive, collaborative culture

About the Company

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world.
Offices in Toronto, Montréal, Québec City, Calgary and Vancouver.
Recognized as one of Canada’s Top 100 Employers for eleven consecutive years.
Recognized as one of Canada’s Best Diversity Employers for fourteen consecutive years.
Culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.
The McCarthy Way is built on four core elements: Excellence, Collaboration, Inclusion, and Innovation.
McCarthy Tétrault utilizes artificial intelligence (AI) technology as part of our application screening process.

Equal Opportunity

McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment.
Please notify us if you require accommodation at any time during the recruitment process.