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About the Role
This role supports the Property Manager(s) and Client by managing vendor accounts, purchase orders, and invoices for project management and facilities contracts. It requires strong administrative and task management skills in a fast-paced, collaborative environment.
Responsibilities
- Process purchase orders with appropriate approvals.
- Meet with budget stakeholders to review budget sheets and record PO data accurately.
- Process invoices following internal policies and procedures.
- Maintain orderly files and records of supporting documentation.
- Work with vendors to resolve pending issues and reconcile accounts.
- Prepare regular and ad hoc management reporting.
- Review submitted documents for accuracy.
- Strive for efficiency and improvements to maximize Client ROI.
- Oversee the shared inbox for timely responses.
- Supervise the ACH account reconciliation process.
- Investigate discrepancies among vendor quotes, POs, and invoices.
- Develop and maintain project plans and track project budgets.
- Uphold company policies regarding professional behavior.
- Perform other related duties as requested.
Requirements
- Bachelor's degree and 1-2 years of industry experience.
- SAP knowledge and experience are preferred.
- Strong organizational skills and follow-through.
- Ability to proactively set priorities and meet deadlines.
- Ability to work under pressure and maintain a friendly, enthusiastic, and welcoming disposition.
- Excellent analytical and numeracy skills.
- Strong understanding of financial impacts pertaining to all departments.
- Logical and practical thinking, with excellent resourcefulness and problem-solving skills.
- Highest standard of confidentiality, discretion, and work ethic.
- Ability to work both independently and to partner with colleagues.
- Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) and Google Drive.
- Excellent verbal and written communication, presentation, and interpersonal skills.
- Proven record of providing excellent internal and external customer service.
Skills
- SAP
- Microsoft Office Suite
- Google Drive
- Communication
- Customer Service
- Organization
- Task Management
- Financial Analysis
- Problem-Solving
Location
- US
Work Type
- Full-time
Experience Level
- 1-2 years
Education Level
- Bachelor's degree
Salary/Compensations
- $28.00 to $34.00 an hour
Benefits
- Traditional and Roth 401k with generous employer match and immediate vesting
- 12 weeks of Paid Parental Leave after one year of tenure
- Medical, Dental, Vision Insurance
- Company paid Life and AD&D Insurance
- Company paid Short & Long-Term Disability
- Voluntary Critical Illness and Accident Coverage
- Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
- Wellness program
- Employee Assistance Program (EAP)
- Competitive paid vacation days
- 2 personal/wellness days
- Paid holidays plus 2 floating holidays
- Annual volunteer day for Day of Giving
About the Company
- Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services.
- We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.
- At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees.
- Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive.
- Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people.
- Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.
- If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you.
- Join our highly motivated team and take pride in your work as we create a better future together.
Equal Opportunity
- Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce.
- Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability.
- We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees.
- We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.