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About the Role

Performs financial analysis for the HIV/STD Section within the Operations Unit in the Infectious Disease Prevention (IDP) Division. This role works under limited direction, serving as the lead for program financial analysis and oversight. Responsibilities include analyzing and monitoring multiple funding sources, providing financial support and technical assistance, and managing budgets and procurements.

Responsibilities

Performs financial analysis for HIV/STD Section.
Works under limited direction of the HIV STD Section Finance and Contract Manager.
Serves as the Lead over program financial analysis and oversight.
Performs advanced financial analysis and monitoring of multiple funding sources from federal, state and drug rebate revenues.
Provide financial related support services and technical assistance to Unit Directors and Program Managers related to LAR, annual budget reconciliations, oversight of the program's annual budget and routine financial reporting.
Performs advanced financial monitoring of expenditures and forecasting procurements using existing budget.
Create routine reports such as expenditure, purchase orders balances and available budget.
Report on any operational impact due to financial constraints.
Work involves investigation and review of HIV STD Section budget and accounting records, financial approvals, and monitoring federal and state funds to ensure compliance with federal and state laws as well as DSHS policies and regulations.
Prepares financial and expenditure progress reports.
Assists with planning and coordination related to program areas procurements and budgets, biennium LAR work, interprets agency policies; creates and documents processes and procedures; and recommends, implements, and evaluates process improvements related to procurement and budget.
Analyzes and interprets budget data and creates reports for management.
Creates, assigns, and responds to section and program budget assignments, and federal budgets and ensures their timely and accurate submission.
Work involves providing recommendations and technical assistance to staff in all matters relating to financial compliance and best practices.
Inform Section Finance Manager of financial risks or changes.
Coordinates across the Division with other staff who have financial resource-related duties.
Build cooperative relationships that support good internal and external customer services.
Responsible for budgeting, reconciling, and tracking funding and expenditures on State appropriated funds, including budgets and multiple federal funds, and reporting on available funds for projects and procurement.
Prepare and review financial reports, for all budget assignments, including budget load, task profiles, and other budget and miscellaneous assignments related to operations.
Reviews budgets and grants for financial completeness.
Develops budget expenditure reports to monitor, track, forecast, and analyze expenditures for internal management.
Provide financial recommendations to the finance manager on financial resources to meet the program's objectives and utilize funds most efficiently.
Develop plans, policies, and procedures for the allocation of funds and best practices for accounting for all types of funds.
Assesses trends and spending utilization in support of HIV STD Section programs and agency goals and priorities.
Develops and maintains productive relationships with the Section Finance Group, Section Leadership, Program Managers, Budget Office, Contract Management, and federal Funds Coordination and Management staff to resolve issues.
Provides advanced financial and technical assistance in the review of federal grant applications, including preparing the Finance Group budget detail roster, and reviewing and assisting with the Federal budget template.
Assists and works closely with program leadership and HIV STD Finance Manager on all grant application budget reviews.
Responsible for approving requisitions for purchases and tracking federal expenditures by funding source.
Responsible for the communication of budget details to the Finance Group Manager.
Escalates and coordinates the resolution of financial risks as necessary with the HIV STD Finance Group Manager.
Works with staff from across the HIV STD Section who have budget and resource-related duties to ensure coordination of spending resources.
Responds to the Section Finance Group Manager on agency and section assignments.
Timely prepares spreadsheets, resource documents, update logs, reports, and documents as needed for program managers and key staff or in response to assignments.
Assists as a financial liaison on budget, and procurement issues to other parts of the agency.
Liaison responsibilities include sharing the necessary information, resolving issues, coordinating to achieve accurate budget loads and movement of funds as needed, and responsible for communicating with the HIV STD Section Finance Group Manager.
Maintains the budget roster by coding relevant financial information from budgets and financial activities.
Maintains source documents and tracking logs.
May train operation staff on processes and procedures.
Produces reports from CAPPS financials as needed.
Builds cooperative relationships that support good customer service.
Provides leadership on procurement, requisition, and purchase order activities for HIV STD Section.
Reviews and approves requisitions as directed in CAPPS Financial.
Provides guidance and technical assistance to admin staff on procurement issues, and CAPPS Financial, and ensures the use of an efficient system to document and track purchases within HIV STD Section.
Maintains backup information on all financial reports and transactions.
Interprets agency, federal, and state policies related to procurement.
Monitor fund availability to ensure that funding is properly budgeted or recommend transfers as needed for successful procurement and contracting.
Tracks recurring purchases and timelines to initiate renewals on time.
Assists in the creation and implementation of policies and procedures.
Performs other duties as assigned.
Serves as a backup to the HIV STD Section Finance Manager in their absence.
Actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.

Requirements

4-year degree in Business Administration or related field. *Related work experience in Accounting, Budgeting, Purchasing and/or Federal Grants may be substituted on a year-for-year basis.
Minimum 1-year experience with state agency that relates to finance and/or budget.
Minimum 1-year experience with LAR and legislative fiscal notes.
Minimum 2-year experience developing federal grant budgets.
Minimum 2-year experience supporting program with procurements.
Experience in managing multiple sets of data and projects at one time.
Experience with Microsoft Office products, Excel and/or other database programs.
Experience in organizing and prioritizing workload and meeting deadlines for simultaneous tasks.
Experience in gathering and analyzing data and facts, and to devise solutions to problems.
Experience in communicating processes and procedures clearly and effectively to others.
Ability to take direction and relay constructive criticism in a team environment.
Ability to gather and analyze data and facts, and to devise solutions to problems.
Ability to communicate processes and procedures clearly and effectively to others.
Ability to use independent judgment and to plan, organize, and coordinate work assignments to meet deadlines.
Ability to handle and safeguard sensitive and confidential information.
Ability to administer financial processes and systems.
Ability to perform and interpret numerical analyses.
Ability to analyze, evaluate, and summarize financial and management records for accuracy and conformance to procedures, rules, and regulations.
Ability to prepare reports and correspondence regarding findings.
Ability to communicate effectively orally and in writing.
Ability to work independently and to exercise judgment in making administrative and technical decisions.
Ability to understand and follow verbal and written instructions.
Ability to work overtime as necessary.
Ability to build and maintain positive working relationships.
Ability to interact effectively and professionally with individuals from diverse backgrounds.
Ability to gather, assemble, correlate, and analyze facts; to devise and implement solutions to problems; to develop and evaluate policies and procedures; and to plan, and assign the work of others.
Ability to achieve goals/objectives, action items, timelines, and strategies.
Ability to handle multiple tasks in stressful times.

Skills

Financial analysis
Budgeting
Generally Accepted Accounting Principles (GAAP)
Purchasing and contracting processes
Texas Legislative Appropriations
State budget cycle
Microsoft Office products
Excel
Database programs
Organizing and prioritizing workload
Meeting deadlines
Gathering and analyzing data
Devising solutions to problems
Communicating processes and procedures
Independent judgment
Planning, organizing, and coordinating work assignments
Handling and safeguarding sensitive and confidential information
Administering financial processes and systems
Performing and interpreting numerical analyses
Analyzing, evaluating, and summarizing financial and management records
Preparing reports and correspondence
Effective oral and written communication
Working independently
Making administrative and technical decisions
Understanding and following verbal and written instructions
Working overtime
Building and maintaining positive working relationships
Interacting effectively and professionally with individuals from diverse backgrounds
Achieving goals/objectives, action items, timelines, and strategies
Handling multiple tasks in stressful times

Location

AUSTIN

Work Type

Full time
Eligible for Telework

Experience Level

Advanced level

Education Level

4-year degree in Business Administration or related field

Salary/Compensations

$5,425.33 - $7,500.00 Monthly

Benefits

Insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

About the Company

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas.
If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Equal Opportunity

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability.
If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview.
If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.
All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position.