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About the Role
White Cube is seeking an experienced Artist Coordinator for a 12-month fixed-term contract within the Curatorial Department. This role provides extensive artist support to the Artist Liaison and Sales teams, managing administration, exhibitions, research, external projects, and travel planning for a designated group of artists.
Responsibilities
- Act as the point of contact for internal enquiries relating to your artists, and for all communication with artists’ studio teams.
- Manage the Inventory database, ensuring pricing, status, image, strategy, loans, and consignments are up-to-date and align with studio records.
- Maintain and manage client lists for high-demand artists, communicating ordering and outcome regularly with the Sales team.
- Ensure artists schedules are updated bi-weekly, utilizing Google Alerts to track upcoming events and relevant press.
- Communicate effectively with internal artist email groups regarding incoming work, returns, technical queries, and other information.
- Oversee the creation of presentation materials for Sales and Artist Liaisons before trips or meetings related to your artists.
- Manage and coordinate sales packs in advance of all internal and external exhibitions for your designated artists.
- Manage all communication with Sales regarding exhibition details, pricing, and availability of works.
- Draft précis for all incoming artworks and offer letters for exhibitions.
- Create and manage weekly exhibition sales reports for the Directors.
- Liaise monthly with Accounts to review artist statements and address queries.
- Handle inventory stock queries, including old work, prices, and availability.
- Facilitate conversations between Sales and Artist Liaisons regarding new works for Art Fairs and communicate with the Art Fair Coordinator.
- Communicate art fair participation with studios and provide images of work on stand when necessary.
- Communicate any sales made at fairs to artist studios as requested by Sales Liaison.
- Review and analyze data from quarterly reports with Artist and Sales Liaisons, including sales activity and geographies.
- Prepare presentation documents for Artist Strategy meetings.
- Coordinate with Sales Liaison and/or Artist Liaison to conduct annual price reviews, updating the Inventory and communicating changes.
- Liaise with studios on specific client requests for works, communicating timelines and tracking progress.
- Create and maintain internal sales reports detailing holds, sales, discounts, fabrication costs, and exhibition costs.
- Liaise with the Registrar regarding consignment paperwork and transport of artworks from the studio.
- Produce accurate sales reports for artists as required by their studios and Artist Liaison / Sales Liaison.
- Coordinate and attend quarterly check-ins with Sales and Artist Liaisons, providing action points from Artist Strategy Meetings.
- Manage and monitor physical stock held in managed sites and coordinate regular stock reviews and returns.
- Obtain sign-off on all artist-related costs from the Director, Curatorial Business Management.
- Manage formal communication with studios for upcoming auction lots and auction results, in consultation with the Sales Liaison.
- Set up studio visits for the Sales department and clients for your artists.
- Prepare itineraries and welcome packs for visiting artists and artists’ assistants.
- Book flights and accommodation for artists/artists’ assistants as necessary, within agreed budgets.
- Coordinate gifts for artists (birthdays, Christmas, etc.).
- Attend artist events on behalf of the gallery / Artist Liaison / Sales Liaison if requested.
- Attend weekly Sales and Artist Liaison meetings as requested.
- Handle other ad-hoc duties as allocated by the Artist Liaison / Sales Liaison / Director, Curatorial Business Management.
Requirements
- First-hand experience working with artists on exhibitions and projects within a gallery or museum environment.
- Ability to juggle multiple tasks effectively, often working to tight time constraints.
- Demonstrate initiative and attention to detail.
- Fluent written and spoken English is essential.
- Additional language fluency would be desirable, but is not essential.
- Must be able to work additional hours as required.
Skills
- Artist support
- Administration
- Exhibition management
- Research
- Project management
- Travel planning
- Database management
- Client relationship management
- Sales reporting
- Communication
- Interpersonal skills
- Organizational skills
- Time management
- Attention to detail
- Initiative
Location
- Bermondsey, London
Work Type
- Fixed-term
- Full-time
Experience Level
- Experienced
Salary/Compensations
- Up to £40,000 per annum DOE
About the Company
- White Cube is a contemporary art gallery.
Equal Opportunity
- We are currently unable to offer sponsorship, nor guarantee future sponsorship opportunities, for this role.