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About the Role

We're looking for an Events & Experiences Manager to join our Marketing & Communications team. This role involves building and running the events engine that supports PhysicsX's commercial, research, talent, and brand objectives, owning everything from global event strategy to high-impact experiences. You will be responsible for owning the external event portfolio and producing PhysicsX-owned experiences end-to-end.

Responsibilities

Own PhysicsX's Global Events Strategy
Own and maintain PhysicsX's global events calendar across industry, research, executive, partner, and talent events.
Work cross-functionally to identify and prioritize the highest-impact opportunities aligned to business objectives.
Develop event strategies and business cases, defining success metrics, budgets, target audiences, and expected outcomes.
Build scalable planning processes and systems that improve visibility, coordination, and execution across teams.
Deliver Outstanding External Event Programs
Lead PhysicsX's presence at conferences, partner events, and industry forums, from sponsorship planning and speaker coordination through onsite execution and post-event reporting.
Coordinate speaking opportunities, booth activations, customer meetings, and hospitality programs.
Act as the primary point of contact with event organizers, agencies, venues, production partners, and vendors.
Ensure every event reflects the PhysicsX brand and delivers a premium experience for customers, partners, and candidates.
Produce PhysicsX-Owned Events End-to-End
Own the planning and production of executive dinners, customer roundtables, technical forums, talent mixers, research workshops, and other owned experiences.
Manage every aspect of delivery including budgets, venues, suppliers, production, catering, guest experience, registration, logistics, and onsite execution.
Partner with Design and Communications to develop event messaging, invitations, supporting content, signage, presentations, and follow-up outreach.
Create repeatable playbooks that enable PhysicsX to scale its owned events globally.
Drive Operational Excellence
Ensure events are delivered on time, within budget, and to an exceptional standard.
Conduct post-event analysis and reporting, measuring business impact against predefined objectives and continuously improving future programs.

Requirements

Around 5+ years of experience managing complex B2B events, executive programs, or strategic experiences, ideally within technology, consulting, agencies, or venture-backed startups.
Proven experience delivering both large external conference programs and high-touch owned events.
Outstanding project manager with exceptional attention to detail and the ability to coordinate multiple complex workstreams simultaneously.
Highly organised without becoming bureaucratic — you create structure that helps teams move faster.
Strong commercial instincts — you understand that every event should have a measurable purpose and business outcome.
Comfortable working directly with senior executives, customers, researchers, and external partners.
Excellent communicator with strong stakeholder management skills and sound judgment.
Calm under pressure and able to solve problems quickly when plans inevitably change.
High-agency and proactive — you identify opportunities, anticipate problems, and move work forward without waiting for instruction.
Comfortable operating in ambiguity and building new processes where none exist.
Willing to travel internationally when required.

Skills

Event management
Project management
Attention to detail
Organization
Commercial acumen
Stakeholder management
Communication
Problem-solving
Proactiveness
Adaptability
Strategic thinking
Event planning
Budget management
Vendor management
Guest experience
Logistics management
Onsite execution
Post-event analysis
Reporting
AI utilization for work efficiency

Location

United Kingdom
London
New York
Singapore
Bay Area

Work Type

Hybrid

Experience Level

5+ years of experience

Benefits

Equity options
10% employer pension contribution
Free office lunches
Enhanced parental leave (3 months full pay paternity, 6 months full pay maternity)
YellowNest nursery scheme
25 days of Annual Leave (+ Public Holidays)
Private medical insurance (100% employee cover)
Wellhub Subscription
Eye tests
Personal development support
Employee Assistance Programme (EAP)
Bike2Work scheme
Season ticket loan
Octopus EV salary sacrifice

About the Company

PhysicsX is the physics AI company for industrials, aiming to accelerate hardware innovation by overhauling industrial engineering and manufacturing.
The company is building a new simulation software stack for deep physics AI enablement.
PhysicsX partners with leading organizations in aerospace & defence, automotive, semiconductors, materials, and energy & renewables.
Headquartered in the United Kingdom, with offices in London, New York, and Singapore, and an expanding presence in the Bay Area.

Equal Opportunity

We value diversity and are committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation or gender identity.
We strongly encourage individuals from groups traditionally underrepresented in tech to apply.
We sponsor bright women from disadvantaged backgrounds through their university degrees in science and mathematics.
We collect diversity and inclusion data solely for the purpose of monitoring the effectiveness of our equal opportunities policies and ensuring compliance with employment and equality legislation. This information is confidential, used only in aggregate form, and will not influence the outcome of your application.