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About the Role
The Buffalo Bills Finance department is seeking a versatile and proactive Accounts Payable Manager responsible for the complete cycle of processing vendor invoices with heavy seasonal volume. The ideal candidate is a customer-focused professional who excels in a fast-paced environment, possesses strong troubleshooting skills, and is committed to delivering exceptional service.
Responsibilities
- Administer SAP Concur end-to-end for the organization, overseeing vendor invoice processing, employee expense report workflows, and ACH Vendor payment processing.
- Serve as the primary system administrator responsible for SAP Concur configuration, troubleshooting, and continuous improvement.
- Make timely bill payments for multiple entities by prioritizing and meeting established deadlines.
- Work closely with Controller and Assistant Controller to ensure quotes are fulfilled and pricing is consistent with prior purchases/agreements.
- Process project payments and organize project documentation by working directly with the stadium construction and campus development team.
- Match purchase orders and contracts to corresponding invoices, reporting and questioning any discrepancies.
- Process invoices for payment, ensuring no duplicate invoices or billings.
- Process expense reports and reimbursements.
- Prepare and organize detailed check registers for review and approval.
- Handle vendor correspondence, research and resolve account issues and billing inconsistencies, and serve as liaison with departments on internal inquiries.
- Reconcile monthly statements from vendors.
- Respond to and resolve staff and vendor inquiries promptly.
- Post journal entries and perform general ledger analyses as needed.
- Maintain a high level of confidentiality.
- Complete and request W-9’s from vendors in compliance with IRS guidelines.
- Maintain 1099s and generate reports at year-end.
- Accrue weekly sales tax.
- Validate approved invoices before processing check run.
- Reconcile monthly operating account bank statements and upload weekly positive pay files to bank.
- Fill out and provide credit applications as needed.
- Monitor the Accounts Payable department's managed email box and respond to vendor inquiries.
- Open and assign new vendor accounts.
- Assist with an ERP System implementation.
- Assist with annual audits.
Requirements
- Bachelor’s degree preferred, or equivalent work experience.
- At least 3-5 years of experience in Accounts Payable.
- Exceptional organization skills and strong attention to detail.
- Prior experience with Great Plains and NetSuite accounting software.
- Highly self-motivated and directed; detail-oriented with strong communication skills.
- Able to organize, plan, prioritize and execute tasks in a high-pressure environment.
- Ability to work effectively with internal staff and external vendors.
- Ability to work independently and collaboratively within a team.
Skills
- SAP Concur Administration
- Financial Systems & Banking Platforms
- Accounting Software & GL Ledger
- Cash Flow & Payment Prioritization
- Data Privacy & Confidentiality
- Cross-Functional Collaboration
- Accountability
- Professionalism
- Attention to Detail
Location
- Orchard Park, New York
Work Type
- Onsite
Experience Level
- 3-5 years
Education Level
- Bachelor's degree preferred or equivalent work experience
Salary/Compensations
- $70,000-$85,000
Benefits
- Comprehensive and affordable medical plan options
- Fully paid dental, short and long-term disability, and life insurance
- Supplemental vision care and critical illness coverage
- 401(K) with employer matching
- Annual employer defined contribution
- Generous paid time off including vacation, sick, holidays, volunteer time, diversity awareness days, fully paid parental leave, and summer hours schedule
- Employee season tickets
- Team issued merchandise, and merch discounts
- Onsite fitness facilities
- Employee cafeteria
- Team-building and community events
- Learning and development growth opportunities
About the Company
- Founded in 1959, the Buffalo Bills are one of the most storied franchises in the National Football League (NFL).
- The Bills have won the AFC East division title five consecutive years, as well as won two American Football League (AFL) Championships (1964-1965), and an NFL record four straight AFC Championships (1990-1993) that included four trips to the Super Bowl.
- Located in Orchard Park, New York, the Bills are proud to be a member of the Western New York Community for more than 55 years.
- Terry and Kim Pegula purchased the Buffalo Bills in 2014 and are only the second owners in the team’s history.
- Terry Pegula rose from humble beginnings to become one of the most respected leaders in the energy industry, and the Pegula’s are one of the few professional sports owners to operate franchises in multiple sports, also owning the Buffalo Sabres (NHL), Buffalo Bandits (NLL), and Rochester Americans (AHL).
Equal Opportunity
- Buffalo Bills, LLC is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected category under applicable law.