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About the Role
As the Administrative Assistant for Dow Jones Technology, you will support strategic planning and initiatives, driving project execution, coordinating initiatives, managing processes, and ensuring the smooth operation of the executive office. You will manage complex schedules, oversee daily operations, and take ownership of project milestones, event coordination, and executive briefings, playing an integral role in driving change and fostering culture growth.
Responsibilities
- Manage complex, dynamic calendars for the Chief of Staff, Product Management, and Design + Research leaders, resolving conflicts proactively across a globally distributed team
- Coordinate end-to-end domestic and international travel and oversee expense management
- Draft clear, concise, and professional executive communications, ensuring tone, clarity, precision, and authority
- Build trust and rapport across the Technology team and other organizational stakeholders through reliability and professional diplomacy
- Provide solutions-oriented support by proactively resolving issues and anticipating the needs of the executive office
- Plan, execute, and monitor the progress of departmental projects, ensuring milestones, deadlines, and strategic goals are met
- Support operational excellence by identifying bottlenecks, streamlining tasks, and owning recurring processes to improve department-wide efficiency
- Organize and drive the agenda for staff meetings, town halls, offsites, and executive briefings. Capture actionable notes and follow up on project deliverables
- Assist with and drive execution of cultural initiatives such as hackathons, team building, and onboarding programs to enhance the overall team experience and steer change management
Requirements
- Experience combining senior-level executive support and project management, ideally within cross-functional, internationally distributed teams across multiple time zones
- Strong capability to track initiatives, manage stakeholder follow-ups, and organize complex events
- Exceptional executive writing skills, including a native ability to draft and edit professional messaging for tone, clarity, precision, and authority
- Deep interest in learning the "players" and business rhythms of a matrixed, global organization, with a proactive, solutions-oriented mindset
- A bias toward action, a strong sense of ownership, and the judgment to know when to escalate and when to solve quietly
Skills
- Project tracking tools (e.g., Google Sheets, Jira, Smartsheet)
Location
- Hybrid
Work Type
- Hybrid
- Full-time
Experience Level
- Senior-level
Education Level
- Bachelor’s Degree or Equivalent Work Experience
Salary/Compensations
- $70,000 - $90,000
Benefits
- Comprehensive Healthcare Plans
- Paid Time Off
- Retirement Plans
- Comprehensive Insurance Plans
- Lifestyle Programs & Wellness Resources
- Education Benefits
- Family Care Benefits & Caregiving Support
- Commuter Transit Program
- Subscription Discounts
- Employee Referral Program
- Financial Health Programs
- Cybersecurity Protection
About the Company
- Our Technology team drives the evolution of our Technology, Engineering, Data, Product and User Experience functions.
- With a keen focus on delivering cutting-edge solutions, we shape the digital landscape for our customers, readers and users.
- From revolutionizing visuals to optimizing tools and harnessing the power of data, mobile, video and social platforms, our team is committed to providing a seamless and immersive experience across all touchpoints.
- Collaborating closely with our newsrooms and strategic partners, we spearhead the development of groundbreaking products and technologies.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets
- We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.