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About the Role
The Talent Specialist is part of the Talent (Human Resources) team, providing hands-on HR support across Talent Acquisition, Onboarding, Total Rewards, HR Systems and Reporting, and Talent Operations. This role manages day-to-day HR activities, supports core HR processes, maintains accurate information, responds to inquiries, and contributes to a positive colleague experience. The role reports to the Vice President, Total Rewards and Talent Operations and partners closely with Talent Partners and other members of the Talent team.
Responsibilities
- Support recruitment activities including job postings, candidate scheduling, interview coordination, candidate communication, and applicant tracking system updates.
- Maintain staffing plan documents and recruiting trackers for timely stakeholder updates.
- Assist with basic recruiting reports, dashboards, and candidate pipeline updates.
- Maintain accurate candidate and requisition data in the applicant tracking system and document standard recruiting processes.
- Serve as a welcoming point of contact for new colleagues during pre-hire and initial weeks, escalating questions as needed.
- Support new hire orientation logistics, materials, calendar coordination, and follow-up activities.
- Assist managers and Talent team members with onboarding checklists, reminders, and new hire experience tracking.
- Provide responsive and professional customer service to new colleagues throughout the onboarding process.
- Coordinate pre-hire and new hire activities such as background checks, employment eligibility documentation, benefits enrollment reminders, and new hire paperwork submission.
- Identify opportunities to improve onboarding materials, checklists, and process documentation in partnership with the Talent team.
- Assist with maintaining compensation, benefits, and reward process documentation.
- Respond to routine colleague questions related to benefits and total rewards, escalating more complex matters as appropriate.
- Provide administrative support for annual reward and benefits processes, including data preparation, file organization, and communication tracking.
- Support routine data entry, data validation, and record maintenance in the company's Human Capital Management (HCM) system, Dayforce.
- Assist with basic end-user troubleshooting and route more complex system questions to the appropriate Talent team member or vendor contact.
- Help test, document, and communicate updates to HR system processes and Talent team workflows.
- Prepare routine HR reports, trackers, and summaries to support the Talent team and management.
- Provide first-level support for routine colleague questions related to payroll, benefits, compensation, HR systems, and Talent processes, escalating complex matters appropriately.
- Assist with coordinating information requests and follow-ups with payroll, benefits, and HR service providers.
- Serve as the primary point of contact for managing colleague leaves of absence with Vantage’s third-party leave services administrator.
- Maintain Talent Operations trackers, process documentation, and colleague communication logs.
- Support process improvement efforts by documenting current processes, identifying pain points, and helping implement practical updates.
- Provide project and administrative support to Talent Partners (HR Business Partners) as assigned.
- Acknowledge that the scope of each colleague’s job will change over time and be flexible as responsibilities and accountabilities morph and change.
Requirements
- Bachelor’s degree or at least 5 years of strong tactical HR experience in lieu of a degree required.
- Minimum of 2 years of relevant Human Resources experience required, including experience in recruiting, onboarding, HR operations, colleague support, or related HR functions.
- Prior strong full-cycle recruitment experience, including requisition intake, sourcing or pipeline management, interview coordination, candidate communication, offer support, and applicant tracking system updates, is preferred.
- Strong interest in building a career in Human Resources and developing knowledge across recruiting, onboarding, total rewards, HR systems, and talent operations.
- Comfort learning and using HR technology systems; experience with Dayforce or an applicant tracking system is helpful but not required.
- Excellent written and verbal communication skills.
- Interest in documenting processes, improving workflows, and learning how HR operations support the colleague experience.
- Strong organizational skills with the ability to manage multiple tasks, follow through on deadlines, and ask for guidance when priorities need clarification.
- Customer service mindset with the ability to communicate professionally, protect confidential information, and escalate questions appropriately.
- Working knowledge of Microsoft Office, including Outlook, Word, PowerPoint, and Excel; willingness to build stronger Excel and reporting skills over time.
- Preference for candidates willing to work a hybrid schedule from one of the following Vantage office hubs; Norwalk, CT, New York, NY or Chicago, IL.
- Occasional travel as necessary.
- Ability to process and adapt to change in a rapid growth company environment.
- Vantage associates are expected to be curious, thrifty, and resourceful to manage through the unknowns of growing a specialty (re)insurance business from the ground up.
Skills
- Dayforce
- Applicant Tracking System
- Microsoft Office
- Outlook
- Word
- PowerPoint
- Excel
Location
- Remote
- Hybrid
- Chicago, IL
- Norwalk, CT
- New York, NY
- United States
Work Type
- Remote
- Hybrid
- Full-time
Experience Level
- 2+ years of relevant Human Resources experience
- 5+ years of strong tactical HR experience (in lieu of degree)
Education Level
- Bachelor's degree
Salary/Compensations
- $90,000 - $110,000
Benefits
- Performance-based bonus potential
- Strong health & welfare benefits
- Retirement plans with company match
- Competitive time off plans
- Highly flexible work environment
About the Company
- Vantage Group Holdings Ltd. (Vantage) was established in late 2020 as a re/insurance partner designed for the future.
- Driven by relentless curiosity, our team of trusted experts provides a fresh perspective on our clients’ risks.
- We add creativity to tech-enabled efficiency and robust analytics to address risks others avoid.
- Vantage provides specialty re/insurance through its operating subsidiaries in Bermuda and the U.S.
- Vantage has approximately 365 colleagues in both the United States and Bermuda.
- We have offices in Chicago, IL, Norwalk, CT, West Hartford, CT, Washington, DC, Boston, MA, New York, NY, Atlanta, GA and Hamilton, Bermuda.
- Additionally, we are a highly geographically diverse workforce with colleagues based in 35 states and counting.
- We fully support work flexibility including remote and hybrid work arrangements.
Equal Opportunity
- We value diversity and are committed to creating an inclusive environment for all employees.
- At Vantage, we strive to build and foster a culture where inclusiveness is ingrained, not just an initiative.
- All colleagues support building an inclusive environment where employees feel empowered to share their experiences and ideas to foster an environment which encourages you to "Be You!"
- We are proud to be an equal opportunity employer.