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About the Role
Tagup is seeking a NYC-based Executive Assistant to partner with its leadership team and ensure operations at the executive level run seamlessly. This role involves managing priorities, communications, and key workflows to allow executives to focus on strategy and execution, requiring organizational excellence, discretion, and judgment in a fast-paced environment.
Responsibilities
- Serve as a trusted partner and gatekeeper for the executive team, ensuring priorities and workflows are managed effectively.
- Draft, triage, and manage executive communications, ensuring clarity and timeliness across internal and external stakeholders.
- Prepare briefing materials and support compliance, reporting, and board/investor deliverables.
- Assist with compliance activities, helping ensure documentation, reporting, and review cycles are completed accurately and on time.
- Oversee travel logistics, off-sites, and event coordination.
- Build strong relationships across the company, facilitating smooth communication between executives and teams.
- Implement systems and light automation to streamline workflows and reduce repetitive tasks.
- Handle highly confidential information with sound judgment and flawless discretion.
- Contribute to special projects requiring organizational excellence, problem-solving, and attention to detail.
Requirements
- 8+ years of experience as an Executive Assistant, including 3+ years supporting a CEO/founder or top C-suite at a high-bar organization (startup, hedge fund, big tech, or top-tier firm).
- Evidence of operational judgment under pressure, having navigated mission-critical situations without drama.
- Exceptional writing skills (concise, executive-ready) and a meticulous attention to detail.
- Strong organizational skills with a talent for process improvement and efficiency.
- Comfort with automation tools is a plus.
- Technically proficient in managing complex compliance processes through advanced utilization of platforms like Google Workspace and Slack.
- Based in New York City, with the ability to work onsite regularly to support the executive team in our midtown office.
- Must be authorized to work for any employer in the U.S. (visa sponsorship not available).
Skills
- Organizational excellence
- Discretion
- Judgment
- Communication
- Process improvement
- Automation tools
- Google Workspace
- Slack
- Problem-solving
- Attention to detail
Location
- New York City
- Onsite
Work Type
- Full-time
- Onsite
Experience Level
- 8+ years of experience as an Executive Assistant
- 3+ years supporting a CEO/founder or top C-suite
Salary/Compensations
- $110,000 - $145,000 annually
Benefits
- Part-ownership through an Employee Stock Option Plan
- Comprehensive health insurance
- Access to the company’s 401K plan
- Team-oriented work environment
- Regular company outings
About the Company
- Tagup is a defense technology company founded at MIT, delivering logistics decision advantage with next-generation AI.
- The company is growing rapidly and focuses on delivering innovative technologies to solve challenging problems in high-stakes environments.
- Tagup's mission involves strengthening national security and contributing to the success of U.S. and allied forces.
Equal Opportunity
- Tagup is an equal opportunity employer and individuals seeking employment with us are considered without regard to race, color, religion, national origin, age, sex, marital status, physical or mental disability, veteran status, gender identity, sexual orientation, or any other characteristic protected by law.