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About the Role
We are seeking a PA and Senior Team Assistant to provide high-quality administrative, organisational, and coordination support, predominantly for the Managing Director and members of the Senior Leadership Team. This role involves managing diaries, travel, logistics, and supporting meetings, office activity, and key business events, offering exposure to senior stakeholders and opportunities to contribute to team culture and events.
Responsibilities
- Provide proactive administrative and coordination support to the Managing Director.
- Manage diaries and meetings across regions and time zones.
- Act as a trusted point of contact, handling correspondence with professionalism and discretion.
- Organise meeting logistics including rooms, AV/IT support, refreshments, and agendas.
- Support preparation of meeting materials and follow up on actions.
- Raise PO’s for key stakeholders.
- Welcome and coordinate external clients and visitors.
- Work with HR and managers to support the onboarding of new joiners.
- Work with HR to organise and book company training.
- Assist with the preparation and formatting of presentations, documents, reports, and company offsites.
- Manage email distribution lists.
- Arrange domestic and international travel, including visas for the Senior Management Team.
- Create clear and detailed travel itineraries.
- Manage travel bookings and expenses efficiently.
- Support office management activities as needed.
- Ensure the workspace is tidy and fit for purpose, including management of office supplies.
- Assist in the planning and delivery of internal and external events.
- Contribute to creating a positive and well-organised working environment.
Requirements
- Experience supporting multiple stakeholders in a fast-paced environment.
- Strong diary management skills across multiple time zones.
- Experience organising international travel and itineraries.
- High level of discretion and professionalism.
- Proactive, organised, and able to anticipate stakeholder needs.
- Confident working independently and managing competing priorities.
- Strong judgement and decision-making in complex situations.
- Calm under pressure and highly organised.
- Personable and confident interacting with senior stakeholders and clients.
- Hands-on and willing to support across both executive and office needs.
- Eager to learn, grow, and build new skills.
Skills
- Similar role experience (Team Assistant, PA, or Office Manager).
- Computer literate with strong knowledge of all Microsoft packages.
- High degree of numeracy, literacy and problem-solving skills.
- Ability to exercise sensitivity, tact and diplomacy when providing administrative support.
- Excellent Communication skills.
Location
- London
Work Type
- Part time
- Permanent
- Hybrid
About the Company
- DSI is a global integrated agency that help brands and rights holders move at the speed of fans.
- For over 20 years, we've ignited fandom and innovated activation in the world of sports and entertainment.
- We have strategised, created and driven partnerships for some of the world's biggest brands and power brands in the making.
- Our goal is to make something worth noticing, engaging, liking, sharing and remembering.
- We are a global sports network comprised of MKTG Sports & Entertainment, Dentsu Sports Analytics and Dentsu Sports.
Equal Opportunity
- At Dentsu, we embrace diversity and inclusion, valuing the unique perspectives and contributions of every individual.
- We believe that diversity fuels creativity and innovation, benefiting our employees, partners, and communities.
- We welcome applications from all individuals, regardless of race, ethnicity, nationality, religion, gender, gender identity, sexual orientation, age, disability, marital status, or any other protected characteristic.
- Beyond recruitment, we strive to create an environment where everyone feels respected, supported, and empowered to bring their authentic selves to work.
- We recognize the importance of work-life balance and are open to discussing flexible working arrangements for all roles.
- If you need reasonable adjustments due to a disability or medical condition during our recruitment process, please contact us at accommodations@dentsu.com, quoting the reference number of the role that you are applying for. Your needs will be handled with respect and confidentiality to ensure an inclusive and accessible experience.
- We are a Disability Confident scheme user.
- If you consider yourself to have a disability and meet the essential criteria for the role, you will be guaranteed an interview.