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About the Role

The Legal Assistant will proactively manage the practices of multiple Legal Professionals, providing high-level support to enhance practice efficiency within the Competition, Trade & Foreign Investment Department. The ideal candidate will possess exceptional multi-tasking abilities, advanced administrative skills, and outstanding communication capabilities. This is a 14-month maternity leave contract.

Responsibilities

Manages the LP's inbox by proactively monitoring and responding to emails to keep current on developments within files.
Maintains the LP's calendar, including organizing appointments and meetings, arranging facilities, AV/hospitality, preparing agenda, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention. Books travel arrangements as needed.
Provides critical administrative and legal support to LPs handling litigation filings under the Canada Border Services Agency, the Canadian International Trade Tribunal, and the Federal Court of Appeal, including drafting and formatting documents, coordinating with lawyers and governing authorities, corresponding with clients, and filing submissions.
Acts as a point of contact with clients and various internal and external stakeholders to provide assistance and information. Develops and maintains effective relationships with clients.
Provides necessary support for LP’s roles in Firm management and on boards of not-for-profit enterprises.
Administers client accounts by ensuring time charges are submitted, following up on delinquent time charges, reviewing and editing prebills, preparing invoices, verifying fees and disbursements, and addressing client inquiries.
Provides support for conference and other business development activities including speaking notes and presentation materials.
Supports client development activities, such as managing LPs’ bios, entering/updating information into client relationship database, and assisting with development of pitch materials.
Manages new file setup, including gathering and researching information for client intake process, workspace management, and creating/managing files in document management system.
Coordinates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and other materials. Utilizes document production services and other resources for document production activities.
Receives, researches, prepares for and follows up on audit inquiries.
Performs other duties as required to achieve Firm objectives.

Requirements

Completion of a Community College diploma in Office, Legal or Business Administration.
Minimum of three years’ experience working in a professional services or legal environment.
An equivalent combination of education, training and experience may be considered.
Background and reference checks, including a criminal record check, credit check, and employment and educational verifications, are conditional for employment.

Skills

Exceptional multi-tasking abilities
Advanced administrative skills
Outstanding communication capabilities
Proactive approach
Ability to thrive in a fast-paced and dynamic work environment
Consistently deliver exceptional client service
Excellent attention to detail
Strong written and verbal communication
Strong technical skills (MS Office Suite)
Organizational and time management skills
Highly responsive
Able to successfully manage changing priorities
Commitment to teamwork
Ability to take initiative and work independently
Takes full responsibility for assigned tasks
Knowledge of legal procedures
Drafting and proofreading skills

Location

Toronto, Montréal, Ottawa, Vancouver, Calgary and New York

Work Type

Hybrid
Contract

Experience Level

3+ years

Education Level

Community College diploma in Office, Legal or Business Administration

Salary/Compensations

$57,000 - $72,000 annually

About the Company

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms.
Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada.
More than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field.
Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas.
Osler is a dynamic and exciting place to begin a career or carve out a new path.
We care about our staff and the working environment here proves it.

Equal Opportunity

Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures.
Accommodations are available upon request for candidates in all phases of the selection process.