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About the Role
Ferrovial Construction is seeking a Document Controller to manage and maintain document control processes, ensuring accurate filing, retrieval, and distribution of project documentation. This role involves configuring and managing document control settings in Asite and other platforms, training new starters, and supporting project teams on best practices.
Responsibilities
- Maintain and update project documentation in compliance with company standards.
- Ensure accurate filing, retrieval, and distribution of documents across teams.
- Monitor document workflows and approvals within EDMS systems.
- Act as the primary point of contact for EDMS-related queries.
- Configure and manage document control settings in Asite and other platforms.
- Train and mentor new starters on document control processes and EDMS systems.
- Provide ongoing support to project teams on document management best practices.
- Ensure all documentation meets regulatory and project requirements.
- Conduct periodic audits to maintain data integrity and compliance.
- Liaise with internal teams, contractors, and clients to ensure smooth document flow.
- Support project managers with reporting and document status updates.
- Work across multiple platforms and systems to ensure consistency of data.
- Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.
Requirements
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to create formulas and macros in Microsoft Excel.
- Ability to manage large volumes of documentation accurately and efficiently.
- Good communication and interpersonal skills.
- Strong attention to detail and organisational ability.
- Ability to work under pressure and meet deadlines.
- Good knowledge of EDMS platforms.
- Hands-on experience with Asite (System Admin).
Skills
- Microsoft Office Suite
- Microsoft Excel formulas and macros
- Document control
- Electronic Document Management Systems (EDMS)
- Asite
- Power BI (Desirable)
- EB (Desirable)
- ProjectWise (Desirable)
Location
- Euston, London
Work Type
- Full-time
Experience Level
- Proven track record in managing and maintaining document control processes
- Experience in document control
- Experience with Electronic Document Management Systems (EDMS)
- Experience with Asite (System Admin)
- Experience in document control within construction, engineering, or related sectors (Desirable)
Education Level
- Certification in Document Control or EDMS systems (advantageous)
Benefits
- Comprehensive benefits package
- Employee wellbeing initiatives
- Productivity tools like Microsoft Copilot
About the Company
- Ferrovial is a global leader in infrastructure, solving complex problems and generating positive outcomes.
- Ferrovial is leading the development of the New Terminal One at JFK International Airport.
- Ferrovial shares trade under the ticker symbol FER on Nasdaq (Nasdaq100 Index) and Spanish Stock Exchanges (IBEX 35).
- Ferrovial is included in sustainability indices such as the Dow Jones Best-in-Class Index.
- Operates in over 15 countries with a workforce of over 22,000 professionals.
- Business units include Highways, Airports, Construction, and Energy.
- Ferrovial Construction is internationally recognized for designing and building civil engineering and construction projects, mainly in large transportation infrastructure.
- Track-record includes extensive miles of tunnels, roads, highways, railroad lines, and road maintenance.
- Company culture is described as innovative, creative, respectful, and diverse.
- Motivated by challenges and collaborates across business units.
Equal Opportunity
- Ferrovial is an equal opportunity employer.
- Treats all job applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information, or any other protected class in accordance with applicable laws.