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About the Role

This role involves supporting the purchasing department with administrative and organizational tasks, including managing email correspondence, processing orders, and preparing documentation for negotiations. You will also assist the technical internal service departments with their organizational and administrative duties.

Responsibilities

Processing and coordinating the central purchasing email inbox.
Organizing and carrying out all support tasks for purchasing.
Supporting and assisting the Technical Internal Service departments with organizational and administrative tasks.
Creating and processing orders and addenda, and managing related documents in the Document Management System (DMS).
Entering quotes and creating price comparisons in RIB iTWO.
Using and managing tendering and awarding platforms, such as iTWO Tender.
Preparing and supporting negotiation minutes, including compiling participant data, bid numbers, and attachments.
Digitally preparing negotiation minutes, filing them in the DMS, and sending them to the respective subcontractors.
Maintaining and updating framework agreement data, contract documents, and business partner contacts.
Creating material orders according to specifications.
Independently handling smaller procurement processes, including obtaining quotes, comparing prices, and creating price comparisons.
Supporting the management of bid processing by taking on assistance, organization, and support tasks.
Formatting and maintaining templates in compliance with current design guidelines.
Checking documents for spelling, grammar, and punctuation.

Requirements

Successfully completed commercial training, e.g., as an office management clerk, in secretarial services, or a comparable qualification.
Very good knowledge of common MS Office applications, especially Outlook, Word, and Excel.
Experience with Document Management Systems (DMS).
Experience with tendering and awarding platforms, such as iTWO Tender, is an advantage.
Very good German language skills, both written and spoken.
Structured, careful, and detail-oriented way of working.
Good organizational skills and the ability to maintain an overview even with changing requirements and priorities.
Strong team skills.

Skills

MS Office (Outlook, Word, Excel)
Document Management Systems (DMS)
Tendering and awarding platforms (e.g., iTWO Tender)
Organizational skills
Teamwork

Location

Berlin

Work Type

Full-time

Experience Level

Entry-level
Mid-level

Education Level

Commercial apprenticeship

Benefits

Above-average, performance-related remuneration
Attractive additional benefits
Capital-forming benefits
Health care via a health card
Summer and Christmas parties
Annual weekend retreat outside of Berlin
Diverse development opportunities
Internal and external further training opportunities

About the Company

Schrobsdorff Bau AG is a medium-sized company successfully established in the greater Berlin area since 1989.
We realize a yearly turnover of approx. 140 million EUR with a team of over 120 employees.
Our range of services extends from classic old building renovation to turnkey new construction.
We focus on new innovative technologies.
Our common goal is to implement the wishes and requirements of our clients with high quality and resource conservation.
We create livable spaces for future generations.