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About the Role
As a Working Student, you will support our People & Culture team in Berlin with diverse tasks in operational personnel work, including administrative support of employees, assistance with recruiting, onboarding, offboarding, and process optimization. You will have the opportunity to take on responsibility, actively contribute your ideas, bring structure to our processes, and serve as a key point of contact for our team in the Berlin office. You will work in a dedicated, international team and help develop an organization committed to a sustainable, fairer, and healthier future.
Responsibilities
- Support the P&C team with daily tasks and ensure smooth operations.
- Maintain employee data and digital personnel files.
- Keep HR dashboards (e.g., attendance, budgets) updated.
- Assist with contract and document management.
- Support administrative tasks related to employee onboarding and offboarding.
- Assist with recruiting processes.
- Contribute to the creation of employment certificates and confirmations.
- Support with filing, mail processing, and digitalization of documents.
- Help organize P&C workshops and team events.
- Respond to internal inquiries and assist employees with P&C-related questions.
- Utilize tools like ChatGPT or Gemini for efficient text drafting (e.g., job postings, emails, guides).
- Research and test new AI approaches and software solutions.
- Help make existing P&C processes simpler and more efficient.
- Contribute your perspective and ideas to develop new ways of working.
Requirements
- Enrolled student, preferably in (Business) Psychology, Social Sciences, Human Resources Management, or similar fields.
- Previous practical experience in an office or administrative environment is advantageous.
- Reside in or around Berlin and be able to work at least 2 days a week at the Berlin office (Tiergarten).
- Be enrolled at university for at least 2 more semesters.
- Previous practical experience or strong interest in using AI tools in work or study.
- Curiosity about smart, digital HR processes.
- Reliable, structured, data-savvy, and independent work style.
- Friendly, helpful attitude, love for order, and attention to detail.
- Strong communication skills in German and English.
- Maintain the highest discretion with sensitive personnel data.
- Identify with ProVeg's goals and values.
Skills
- AI Tools (ChatGPT, Gemini)
- Digital HR Processes
- Administrative Support
- Recruiting Support
- Onboarding/Offboarding
- Document Management
- Process Optimization
- Communication (German, English)
- Discretion
Location
- Berlin, Deutschland
Work Type
- Working Student
- Hybrid
Experience Level
- Entry Level
Education Level
- Student
Salary/Compensations
- 14,21€ per hour
Benefits
- Insight into the daily work of an internationally active NGO
- Flexible working hours, adapted to your studies
- Possibility of home office
- 25 days basic holiday (FTE) plus an additional day of holiday annually
- Appreciative work environment in a highly motivated team
- Strong focus on personal development
- Dedicated further education budget
- Mindfulness program and mental well-being (free membership at Open Up and Headspace)
- Access to a well-equipped office in Berlin Tiergarten
- Provision of a work laptop and other essential work materials
About the Company
- An international NGO committed to a sustainable, fairer, and healthier future.
- Works towards a world where everyone chooses delicious and healthy food that is good for people, animals, and the planet.
Equal Opportunity
- Encourage all applicants to apply, even if not all requirements are met.
- Support growth and development.
- Encourage applications without photos or personal details like date/place of birth.
- Offer accommodations for applicants with disabilities, health impairments, and/or neurodiversity.
- Applications written with AI will not be considered.