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About the Role
We are seeking a highly organised, proactive, and discreet Executive Assistant / PA to provide comprehensive support to the Professional Indemnity Practice Leader, GB FINEX, Willis Ltd. This role is pivotal in ensuring the smooth operation of the leadership office, managing a dynamic schedule, coordinating governance activities, and acting as a key liaison across senior leadership, the wider operations team, and external stakeholders.
Responsibilities
- Manage the calendars of the Practice Leader and other senior colleagues, scheduling internal and external meetings, including governance forums and committee sessions.
- Prepare agendas, coordinate logistics, and ensure timely distribution of meeting materials.
- Attend key meetings to capture minutes and follow-up actions.
- Assist in the preparation and communication of team revenue budgets, using Finance and CRM reporting to produce weekly updated forecasts and liaising with senior colleagues to ensure accuracy and timeliness.
- Assist in the preparation and collation of governance packs, including minutes and action trackers.
- Liaise with Business Unit colleagues and stakeholders across Willis Ltd. to ensure timely updates and compliance with governance protocols.
- Act as the first point of contact for the Practice Leader and senior colleagues, handling correspondence with professionalism and confidentiality.
- Coordinate communications between leadership and internal teams, clients, and external partners.
- Provide administrative and coordination support to the wider Professional Indemnity team.
- Track progress on key deliverables and escalate issues where necessary.
- Support senior colleagues with the preparation of presentations, reporting packs and operational planning.
- Maintain accurate records, filing systems, and document management aligned with company standards.
- Process expenses, travel arrangements, and other administrative tasks efficiently.
Requirements
- Proven relevant years of experience as an Executive Assistant or PA supporting senior leaders, ideally within financial services or regulated environments.
- Exceptional organisational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and professionalism.
- Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
- Familiarity with governance processes and committee operations is highly desirable.
Skills
- Diary Management
- Meeting Management
- Finance Support
- Reporting Support
- Communication
- Liaison
- Team Support
- Project Support
- Administrative Support
- Microsoft Office Suite
- Collaboration Tools
Location
- GB
Work Type
- Hybrid
Experience Level
- Relevant years of experience
Benefits
- 25 days of annual leave
- Extra WTW day
- Private healthcare
- Life insurance
- Group income protection
- Regular health assessments
- Defined contribution pension scheme with matched contributions up to 10%
- Employee assistance programme
- Fully paid volunteer day
- Electric vehicle car scheme
- Share scheme
- Cycle-to-work programme
- Dental cover
- Optical cover
- Critical illness protection
About the Company
- Willis Ltd.
Equal Opportunity
- We're committed to equal employment opportunity and provide application, interview and workplace adjustments and accommodations to all applicants. If you foresee any barriers, from the application process through to joining WTW, please email candidatehelpdesk@wtwco.com